Executive Administrative Assistant

Job Title: Executive Administrative Assistant II
Position Type: Contract (3+ Months)
Location: New York, NY 10001
Salary Rate: $35–39/hr

Job Description

We are seeking an experienced Executive Administrative Assistant II to support a senior C-level executive (CDMO) in a fast-paced, dynamic environment. This role requires exceptional organizational skills, strong communication abilities, and the capability to manage multiple priorities simultaneously. The ideal candidate will act as a key liaison across internal teams and external partners while ensuring seamless administrative and operational support.

Responsibilities

• Manage complex and frequently changing calendars for internal and external meetings
• Serve as the primary point of contact for the CDMO leadership communications
• Draft correspondence, memos, agendas, and presentation materials
• Track project milestones and support departmental business functions
• Coordinate with internal executives, teams, and external media partners across time zones
• Handle travel arrangements (including international travel) and expense reporting
• Manage department T&E and prepare monthly pacing reports
• Anticipate executive needs and proactively resolve issues
• Coordinate logistics for meetings and events (onsite and remote), including agendas, scheduling, and technical setup
• Partner with IT for video conferencing and system requirements
• Arrange catering, supplies, and meeting spaces
• Plan team meetings, offsites, and employee engagement events
• Manage visitor logistics, including scheduling, greeting, and escorting

Requirements

• Bachelor’s Degree required
• 5+ years of executive administrative experience, preferably supporting C-suite executives
• Proficiency in Microsoft Office (Teams, Outlook, OneDrive, Word, Excel, PowerPoint) and SAP Concur
• Strong written and verbal communication skills
• Excellent interpersonal skills with the ability to work across diverse teams and stakeholders
• Ability to work independently with strong judgment and discretion
• Strong multitasking and prioritization skills in a fast-paced environment
• High level of professionalism and confidentiality handling
• Strong attention to detail and critical thinking abilities
• Ability to follow up persistently and ensure timely delivery of materials
• Proactive, resourceful, and solution-oriented mindset

Preferred Qualifications

• French language skills are a plus

About Us

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

Apply Now

📧 Sandip.mishra@intelliprogroup.com