Change Order Admin

Job Summary

Cost Control at JRM is seeking a Change Order Admin to join their team. The admin will serve as the point of entry for all Work Orders and Extras for the Change Order Department.  

Responsibilities

• Serve as point of entry for all Work Orders and Extras for the Change Order Department 
• Perform data processing of change orders, including scanning, filing, and distributing drawings/sketches in an electronic version. 
• After applications are approved; create Lien Waivers and distribute to Subcontractors 
• Track receipt of Original Lien Waivers and other pertinent documentation 
• Enter information into Timberline; Create Client Change Requests, Subcontracts, Subcontractor Change Orders and Purchase Orders
• Verify supporting documentation (Back-up)
• Verify and document Subcontractor paperwork (insurance certificates, Lien Waivers, Signed Subcontracts)
• Communicate with Field Supervisors as needed
• Manage project documentation
• Create and assemble new job files while maintaining existings
• Printing and distribution of Work Order email attachments
• Track and document problem Work Orders
• Enter Work Orders and Recaps
• Track new jobs for subcontractor contact information changes 
• Generate outstanding proposal reports
• Contact subcontractors for missing proposals
• Report and coordinate with Cost Managers
• Printing and distribution of Work Order email attachments
• Entering & Reviewing Work Orders and Recaps as well as tracking and documenting problem Work Orders
• Track new jobs for subcontractor contact information changes
• Confirm reason for Change Order voids and alert Purchase Order Department.
• Review subcontractor values on Change Orders and confirm with PM/PD for subcontractor agreement
• Confirm moves or changes in values with accounting
• Create Change Orders and Purchase Orders in emergency situations
• Review PM Aging Extra reports and report any discrepancies to Director of Field Operations
• Manage and maintain new job folder data requirements
• Processing all purchase orders 

Qualifications

• Experience in an administrative support role in a fast-paced office setting is ideal 
• Excellent organization and attention to detail skills 
• Strong written and verbal communication skills 
• Adaptability in a fast-paced and ever-changing environment 

Computer Systems

• Microsoft Office (Word, PowerPoint, Excel, and Outlook) 

Salary Information

To the extent this role is performed in New York City, the salary range is $67,000-$75,000.

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