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Haddad Plumbing and Heating Inc. is seeking a Payroll Clerk to join our Finance team. The Payroll Clerk will work closely with the Finance Manager, CFO, Human Resources, and supervisors to ensure the accurate and timely processing of employee payroll and timekeeping information.
Responsibilities:
- Processing weekly payroll for salaried, hourly, and field employees using iSolve and Sage, accurately tracking hours, prevailing wages, and overtime adjustments.
- Reviewing, importing, and verifying digital timecards generated by field personnel through ExakTime to ensure accurate clock-ins and labor allocations.
- Administering corporate benefits programs, including health, dental, vision insurance, and the company 401(k) match plan.
- Managing the employee offboarding process, including final paycheck processing and benefit terminations (COBRA administration).
- Ensuring strict New Jersey separation compliance, including the timely preparation and distribution of Form BC-10 (Instructions for Claiming Unemployment Benefits) to departing employees.
- Serving as the primary point of contact for employees regarding payroll questions, benefit enrollment, deductions, and claims assistance.
- Managing new hire onboarding paperwork, tracking benefit eligibility dates, and coordinating annual open enrollment windows.
- Maintaining strict compliance with federal, state, and local payroll/benefit regulations (including ACA, COBRA, and tax withholdings).
- Collaborating with senior management and accounting to generate monthly payroll reporting and reconciliation.
- Bilingual Capability: Spanish speaking ability is strongly preferred to effectively communicate benefits packages and answer payroll questions for our diverse field and warehouse teams.
- Software Proficiency: Hands-on experience with iSolve, ExakTime, and Sage is highly preferred. Strong proficiency in Microsoft Excel is required.
- Experience: Minimum 2–3 years of dedicated experience managing payroll, field time-tracking tracking data, benefits processing, and employee offboarding workflows—including knowledge of New Jersey state compliance (such as BC-10 requirements). Experience in a commercial construction, trade, or logistics company is a major plus.
- Communication: Strong English communication skills (written and spoken) to assist employees with complex benefit structures and resolve payment questions professionally.
- Detail-Oriented: Exceptional organizational skills with an absolute commitment to data accuracy, numerical verification, and strict employee confidentiality.
- Location Fit: Ability to work full-time, on-site at our Newark, NJ headquarters Monday through Friday.
- $60,000.00 - $70,000.00 / year (Paid Weekly Baseline: Approx. $1,153.84 - $1,346.15 / week)
- Full-Time
- Monday – Friday, 8:00 AM – 5:00 PM
- Health & Wellness: Comprehensive Medical, Dental, and Vision insurance.
- Retirement: 401(k) plan with a company match to help you build your future.
- Paid Time Off: Generous Paid Time Off (PTO), paid vacation days, and paid holidays.
- Growth: Real opportunities for career advancement within our growing company.
- We value specialized technical skills from day one. You will earn a $1,500 Sign-On Bonus split across two milestones
- First Payout ($500 at 30 Days): Awarded for mastering our internal layering/modeling standards and successfully setting up your first commercial project model.
- Second Payout ($1,000 at 90 Days): Awarded for demonstrating accurate clash-detection adjustments and meeting your initial project submittal deadlines.
At Haddad, we are a leading commercial plumbing and HVAC contractor trusted with major new construction projects across New Jersey. Our growth is fueled by a hardworking team of over 100 field and office professionals. As our Payroll & Benefits Coordinator, you will play a vital role in our administrative core—ensuring our team is paid accurately every single week and managing the robust benefits packages that keep our staff secure. We offer a highly professional, supportive office environment and major corporate stability.
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