Sr. Project Coordinator

SUMMARY: The Senior Project Coordinator will support aerospace and defense manufacturing projects by ensuring seamless communication, timely execution, and cross-functional collaboration. This role focuses on scheduling, tracking progress, and maintaining documentation to meet project timelines and compliance standards. Commitment to and support of the Company Core Values are key to success in this position. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain databases, spreadsheets, and files utilizing various desktop software programs.
• Generates, formats, analyzes, and edits reports as required.
• Supports the program manager with the maintenance of project documentation and deliverables.
• Acts as scribe in project meetings and publishes meeting minutes as required.
• Tracks resources related to project activities/tasks.
• Schedules and tracks meetings as required.
• Monitors budget adherence and identify trends or issues that may jeopardize programs.
• Assists in the preparation of the program budget and tracking, reporting, and monitoring of actual project expenditures.
• Communicates project needs and escalates to appropriate stakeholders. 
• Demonstrates good presentation skills and projects credibility and poise.
• May facilitate meetings in place of program manager as needed.
• Can negotiate effectively within the limits of the Project Coordinator authority.
• Compliance of company standards
• Prepare and provide programmatic reports as required.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Successful accomplishment of duties and responsibilities may require the following:

• Excellent attention to detail
• Demonstrated management experience
• Software proficiency with Microsoft Office, Microsoft Project, Auto Cad Inventor, Pro/Engineer 
• and web-based applications.
• Excellent communication skills, both written and oral
• Must be adaptable to a changing work environment and competing demands
• Eager to establish and maintain effective working relationships across the organization.
• Experience in aerospace and defense industry highly preferred. 

EDUCATION and/or EXPERIENCE: 

• Bachelor of Science in related field which can be substituted with commensurate experience. 
• Minimum 2 years of experience in related role. 

LANGUAGE SKILLS: Ability to speak and understand basic safety and manufacturing instructions.

MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers. Ability to multiply and divide with 10’s and 100’s.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: Authorization to work in the United States. To conform to U.S. export control regulations, you should be eligible for any required authorizations from the U.S. Government.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and hear. The employee frequently is required to use hands and fingers; handle, feel, and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly exposed to moving mechanical parts. The employee may be exposed to a hot and/or cold work environment, chemicals, fumes or airborne particles, loud noises, risk of electrical shock and vibration and/or other occupational hazards; personal protective equipment may be required.

NOTE: This job description identifies the general nature and scope of work to be performed. Vitesse Systems, LLC. reserves the right to revise all or any part of this job description and to add or eliminate essential job functions at any time. Designation of any job duty as an essential function is not intended as an assurance or guarantee that a team member has any right to perform the particular job duty, except as required by Vitesse Systems, LLC. This job description is subject to change based on the needs of the position and/or the Company.

Vitesse Systems, LLC performs work controlled by the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR).  These statutes require the protection of technical data and products.  The regulations require that such data not be disclosed in written, oral, or visual form to any foreign national without prior export authorization from the Department of State.  A foreign national is defined by the U.S. Government under EAR 734.2(b)(2)(ii) and 8 USC 110 (a)(20) as one who:

• Is not a United States citizen
• Is not lawfully admitted for permanent residence in the U.S.
• Does not have politically protected status (embassy, refugee, or asylum)
• Has dual U.S. / foreign citizenship

Vitesse Systems, LLC is an Equal Employment Opportunity / Affirmative Action (EEO/AA) Veterans / Disabled Employer