SUMMARY:

The Gentle Barn is a nonprofit sanctuary dedicated to rescuing animals and helping both animals and people heal. Through innovative programs like Cow Hug Therapy®, Equine Therapy, and educational experiences, we create meaningful connections that inspire hope, compassion, and transformation. We are a mission-driven, fast-paced, and deeply collaborative team committed to making a real impact every day. At The Gentle Barn, you’ll be part of a purpose-filled environment where your work directly contributes to changing lives, both human and animal.

The Gentle Barn Foundation is seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the daily administrative, financial, and operational functions of the organization. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and takes strong ownership of their work. The Operations Coordinator will play a key role in supporting financial processes, managing accounts and vendors, and collaborating cross-functionally to ensure smooth and efficient operations across the organization. This is a non-exempt, full-time, hybrid position requiring 1–2 days per week in the office and reporting to the Director of Operations & HR.

RESPONSIBILITIES:

Financial Operations

Support budgeting and forecasting processes
Assist in preparing and reviewing P&Ls and other financial reports
Manage and track expense reports
Maintain accurate financial documentation and records

Accounts Management

Coordinate and manage vendor relationships
Resolve account discrepancies and respond to inquiries
Create, track, and manage deadlines for business renewals to ensure timely compliance
Oversee insurance policies and renewals
Assist with banking activities
Support management and organization of business contracts
Maintain organized records of operational accounts and documentation

Project Management

Support project management initiatives across departments
Collaborate cross-functionally to ensure alignment and efficiency
Track tasks, timelines, and deliverables across multiple projects

General Support

Perform additional duties as assigned to support organizational needs

QUALIFICATIONS:

Bachelor’s degree strongly preferred
Minimum 3 years of Operations or Administrative experience
Highly tech-savvy with strong proficiency in Excel and operational systems
Proficient in using various systems, tools, and technologies for effective data management
Strong understanding of financial documents (P&Ls, budgets, forecasting)
Excellent verbal and written communication skills
Highly organized with strong attention to detail
Proactive mindset with a strong sense of ownership and accountability
Must be capable of working both independently and as part of a team
Proven skills in interfacing with a wide range of professionals
Ability to exemplify both discretion and confidentiality
Ability to prioritize and manage multiple tasks in a fast-paced environment

PREFERRED QUALIFICATIONS:

Experience with nonprofit IRS Form 990 reporting is a plus
Spanish (bilingual) is a plus

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