Student Services Assistant II

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For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

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Job Summary

The Student Services Assistant provides administrative support to Student Services through processing applications for admissions, creating applicant files in the database, admissions testing, assisting with Open Houses, processing transcripts, tracking background checks and drug screening, correspondence with the Occupational Health Nurse regarding health clearance and student and faculty notifications, CPR expiration notifications, and assisting with pinning and commencement ceremonies.

Essential Functions

• Processes student applications, creates files in database, and responds to applicant's questions
• Analyzes admissions data and creates reports.
• Coordinates, schedules, proctors and notifies applicants of results of online admissions test
• Assists with Open Houses
• Responsible for correspondence with and record keeping of applicants and students
• Coordinates, distributes, and tracks submission of health clearance packages and CPR certification. Maintains current records
• Corresponds with Occupational Health Nurse regarding health clearance and notifies students and faculty of status
• Tracks CPR certification and notifies students and faculty of impending expiration dates
• Processes requests for transcripts
• Assists with pinning and commencement ceremonies
• Checks mail daily and distributes to appropriate associates
• Answers telephone and forwards calls to appropriate associate
• Tracks flu vaccinations of associates and students
• Performs other duties as assigned

Qualifications

• High School Required
• AS Preferred
• Minimum one-year office experience required.
  Two to three years of higher education experience preferred.
  Read write and speak English.
  Good oral and written communication skills.
  Good interpersonal and organizational skills required.
  Computer literacy required/ Word/ Access, Excel/Power Point/Outlook.
  Good attendance and punctuality required and the ability to adapt to a multi-paced environment. Flexibility with work hours required due to evening student population and Open Houses.