Recruiting Coordinator

Summary/Objective 
The Recruiting Coordinator position is responsible for four primary functions: applicant engagement, recruiting, 
scheduling and interviewing for clients based on order specifications. Recruiting Coordinators are tasked with 
working closely with Managers and Staffing Specialists to ensure they are matching quality candidates with job 
openings. This position is also a supporting role for administrative tasks such as receptionist duties and 
orientation processing. 

Essential Functions 
• Complete a number of human resources tasks for their organization, mainly related to recruiting, 
interviewing, and hiring new employees.  
• Conduct candidate screening and set appointments as needed, as well as resolve applicant inquiries 
related to open positions.  
• Provide orientation information and other data to new employees; they also file a variety of background 
checks, in addition to education and drug-related testing (which may be required depending on the 
organization or position).  
• Manage recruitment communications, providing accurate information about vacancies, coordinating 
orientation training activities, designing effective strategies for improved logistics, and attending 
organizational meetings.  
• Provide overall administrative support to the employment/recruitment area including processing 
employee documentation and processing payroll.  
• Maintain applicant flow through sourcing efforts on job boards and through MAU’s applicant tracking 
system. 
• Helping with receptionist duties such as signing candidates in and help applicants fill out an application. 
• Regularly review work orders and interact with Staffing Specialists and Managers to ensure staffing goals 
are met. 
• Schedule appointments for interviews, pre-screening assessments, client interviews and orientations.  

Competencies  
• Flexibility 
• Strong Sense of Urgency 
• Communication Proficiency 
• Collaboration Skills 
• Customer/Client Focus 
• Technical Capacity – HRIS and Systems competencies 
• Experience with Microsoft Suite 
• Organizational Skills 
• Time Management 
• Strategic Thinking 
• Teamwork Orientation 
• Business Acumen 
• Thoroughness 

Required Competencies for all MAU Staff 
• Ethical Conduct 
• Personal Effectiveness/Credibility 

Required Education and Experience 
• 1-3 years of professional work experience 
• Experience working with general public 
• High degree of professionalism 
• Experience with Microsoft Office Suite 

Preferred Education and Experience 
• Staffing industry, manufacturing HR or production supervisor experience a plus 
• HR certifications or staffing certifications are a plus 
• Experience working with an HRIS 
• 2 year degree/Associates degree 

Supervisory Responsibility 
There are no direct supervisory responsibilities.  The highest performers will be team players who are well-versed 
in mentoring.   

Career Path Progression from this position 
Staffing Specialist 
Branch Coordinator 
Staffing Supervisor 
On-site Manager 
On-site Support 
Operations Manager 
Other Corporate Support Functions 

Work Environment or Working Conditions 
This job operates in a professional office environment. This role routinely uses standard office equipment such as 
computers, phones, photocopiers, filing cabinets and fax machines. Someone in this position should be 
comfortable and confident working with challenging applicants. 

Physical Demands 
This is largely a sedentary role. Some physical requirements are listed below: 
• Ability to stand/walk for up to 8 hours 
• Ability to sit for up to 8 hours 
• Ability to lift 5- 20lbs periodically and 50lbs on occasion 

Travel 
This position requires little to no travel. 

EEO Statement 
EOE/Vet/Disabled 

Other Duties 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or 
responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at 
any time with or without notice.