Accts. Payable Clerk

About the Role:

The Accounts Payable Clerk plays a critical role in maintaining the financial health and operational efficiency of the organization by managing all aspects of the accounts payable process. This position is responsible for accurately processing invoices, verifying payment information, and ensuring timely payments to vendors and suppliers. The role requires close collaboration with internal departments to resolve discrepancies and maintain accurate financial records. The Accounts Payable Clerk contributes to the overall financial reporting by maintaining organized documentation and supporting audit activities. Ultimately, this position ensures that the company’s financial obligations are met efficiently and compliantly, supporting smooth business operations.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in accounting, finance, or related field preferred.
• Proven experience of at least 1-2 years in accounts payable or a similar financial role.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in data entry and financial record keeping.
• Basic understanding of accounting principles and accounts payable processes.

Preferred Qualifications:

• Experience with ERP systems such as SAP, Oracle, or QuickBooks.
• Familiarity with electronic payment processing and vendor management systems.
• Knowledge of relevant regulatory requirements and internal controls related to accounts payable.
• Excellent communication skills to effectively liaise with vendors and internal teams.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests for accuracy and compliance with company policies.
• Match purchase orders, receipts, and invoices to ensure proper authorization and documentation before payment.
• Prepare and execute payments via check, electronic transfer, or other methods in a timely manner.
• Maintain accurate and organized accounts payable records and documentation for auditing and reporting purposes.
• Communicate with vendors and internal departments to resolve invoice discrepancies, payment issues, and inquiries.
• Assist with month-end closing activities, including account reconciliations and reporting.
• Support the finance team with ad hoc projects and process improvements related to accounts payable.

Skills:

The required skills enable the Accounts Payable Clerk to accurately process and verify financial documents, ensuring compliance with company policies and accounting standards. Proficiency in accounting software and Excel is essential for managing data efficiently and generating reports. Attention to detail is critical for identifying discrepancies and preventing errors in payments. Preferred skills such as ERP system experience and knowledge of regulatory requirements enhance the ability to streamline processes and maintain strong internal controls. Effective communication skills support collaboration with vendors and internal stakeholders, facilitating timely resolution of payment issues and contributing to overall financial accuracy.