Project Cost Coordinator (ITAD Support)

Description

Job Overview

We are seeking a Project Cost Coordinator to join our Accounting team. This role supports ITAD operations by coordinating vendor-related cost activity and ensuring alignment across partner invoices, purchase orders, sales orders, and internal systems. The Project Cost Coordinator serves as a primary owner of cost tracking workflows, helping reduce operational risk, improve financial accuracy, and maintain consistent coordination across vendors and internal teams.

Key Responsibilities

• Create, manage, and maintain Purchase Orders in alignment with Sales Orders 

• Coordinate with vendors and partners to obtain timely and accurate invoices 

• Ensure all partner costs (freight, services, etc.) are properly documented, recorded and aligned across systems

• Reconcile discrepancies between vendor invoices, internal orders and ERP records 

• Track and update purchase order statuses throughout the lifecycle of each order 

• Partner with accounts payable to ensure timely processing and payment of vendor invoices 

• Facilitate ITAD client onboarding activities across systems

• Support Service Delivery in aligning logistics costs with executed services 

• Identify and support process improvements that strengthen cost tracking accuracy and workflow efficiency

• Serve as ITAD billing coverage when needed

Requirements

Key Skills & Qualifications

• Experience with cost coordination, invoice processing, purchasing support, vendor management, or a related operational or accounting function
• Strong attention to detail and financial accuracy 
• Ability to manage multiple priorities across systems and teams 
• Experience working with ERP systems; Navision or MAKOR preferred 
• Strong communication and follow-up skills 
• Ability to identify gaps and drive process improvements 

Preferred Qualifications

• Bachelors degree is preferred but not required