OFFICE & ACCOUNTING ADMIN

Administrative & Accounting Assistant

Wanship Transportation is seeking an energetic, outgoing, and highly organized Administrative & Accounting Assistant to join our team.

Schedule: Monday–Friday | Full-Time
Pay: $19–$23/hour
Benefits: Full-Time Benefits Package

This role is ideal for a go-getter who enjoys wearing multiple hats, thrives in a fast-paced environment, and can quickly pivot between projects and priorities. This is an entry-level position with room for growth in Accounting, Human Resources, and Office Management.

Essential Duties & Responsibilities

Accounting & Administrative Support

• Process accounts payable invoices and maintain accurate vendor records
• Assist with invoice tracking, data entry, reconciliations, and accounting support
• Coordinate business travel, including hotel, flight, and rental car reservations
• Maintain calendars, schedules, deadlines, and project timelines
• Serve as a Notary Public for company-related documents

Office & Facility Management

• Oversee janitorial, yard service, building, and facility vendors
• Coordinate flag maintenance, repairs, replacements, and half-mast procedures
• Coordinate facility-related service providers
• Coordinate employee meals, meetings, and company events

Marketing & Employee Engagement

• Order and coordinate business cards, banners, and marketing materials
• Coordinate employee birthday recognition
• Coordinate annual Christmas boxes, customer cards, and holiday activities

General Support

• Manage multiple projects while meeting deadlines
• Identify problems, develop solutions, and take ownership of tasks
• Support leadership with special projects and administrative requests
• Perform other duties as assigned

Qualifications

• Previous administrative, office management, bookkeeping, or accounting experience preferred
• Proficiency with Microsoft Office 365, including Excel, Outlook, Word, and Teams
• QuickBooks Online or accounting software experience preferred
• Strong organizational, multitasking, and communication skills
• Excellent attention to detail and follow-through
• Ability to maintain confidentiality and professionalism
• Notary Public certification preferred or willingness to obtain
• Experience coordinating travel, meetings, and special events
• Valid driver's license and ability to run local business errands as needed
• Comfortable learning and utilizing new technology and AI tools

What We're Looking For

• A self-starter who takes initiative without waiting to be asked
• Someone who can switch gears quickly and remain organized under pressure
• A positive, outgoing personality who enjoys working with employees, vendors, and customers
• A highly dependable person who follows through and gets things done
• A problem solver who can manage multiple projects and priorities
• Someone who takes pride in keeping the office, projects, and people organized and supported

If you're highly organized, love variety, and enjoy being the person who keeps everything running smoothly, we'd love to meet you!