Office Services Coordinator - MH

Purpose

The Office Services Coordinator will be primarily responsible for assisting the HR Office Services and Reception functions of the Northbrook office. The position will interact with all facets of the organization.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Essential Functions

• Maintains kitchens and cleans kitchen equipment including coffee machines, refrigerators, microwaves, ice machine, etc. on a daily basis.
• Facilitates food preparation set-up and break down for meetings, parties and company events, as needed.
• Submits reservations for the lower level conference room and assists with any meeting requirements, as needed.
• Conducts conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) and restocking paper in office copiers on a daily basis.
• Continuously monitors and implements best practices for sustainability initiatives.
• Restocks snacks in the kitchen areas on a daily basis.
• Assists with ordering and keeping track of inventory of supplies, food, beverages, etc. for the Northbrook office.
• Handles incoming mail and distributes to designated contacts on a daily basis.
• Sends out any mail or packages for UPS, DHL, or USPS, as needed.
• Orders mailing supplies as needed from UPS,  DHL, USPS and FedEx.
• Troubleshoots/reports malfunctioning office equipment to IT, as needed.
• Assists with coordination and set up for monthly office events.
• Manages the Enplug content on open area monitors that shares company updates to employees.
• Updates the OS Handbook with new processes, contacts, etc.,
• Distributes new hire swag bags, as needed.
• Facilitate office events, onsite meeting rooms, and other office needs.
• Partner with IT on office needs including security badges for employees and troubleshooting/reporting equipment repairs.
• Coordinate with building management for maintenance or other office needs.
• Assists the Marketing team with the shipping promotional merchandise, as needed.
• Manages new vendor set-up for Shared Services on MDM system.
• Provides assistance to HR & OS Lead on special projects, as needed.

1. All other duties as assigned

Supervisory Responsibilities

1. Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. Strong customer service attitude
2. Excellent communication skills
3. Strong organizational and multi-tasking abilities
4. Familiarity with office equipment and procedures preferred
5. Strong computer skills
6. Strong time management skills
7. Must be proficient using Microsoft Office

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. High school diploma or GED
   2. Equivalent experience considered in lieu of degree
2. Experience:
   1. 1-2 years of related hospitality and office experience, preferred.
3. Licenses / Certifications:
   1. Valid driver’s license – required
4. Language:
   1. Proficiency in English required

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

1. This position is an in-office role.

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
2. Push, pull, and lift to 50lbs without assistance on a weekly basis.
3. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
4. Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).

Compensation: $23.00/Hour

Competitive Compensation Plans               

Benefits:

• Health, Dental, Vision Insurance, Life Insurance
• Paid Short-Term and Long-Term Disability Insurance
• Paid Time Off (PTO)
• 401(k) Matching Program
• Paid Parental Leave
• Pet Insurance
• Tuition Reimbursement
• Wellness Perks
• And More