Accommodations Coordinator

Position Title: Accommodations Coordinator.
Department: Disability and Access (DAC) (0.83 FTE) / Division of Community and Belonging (0.17 FTE).
Classification: Non-Exempt.                             
FTE: 1.0.
Work Schedule: 40 hours/week, 8:30 am- 5:00 pm with a 30-minute lunch break in between, some evenings and weekends required for testing accommodations during peak times and for events.
Work Location: On Campus.
Hourly Rate: $21 - $23.
 

Position Overview:
This position has two main responsibilities: about 33 hours per week will be dedicated to providing administrative support and test center coordination for the office of Disability and Access. The remaining 7 hours per week will be dedicated to providing administrative support for the Vice President of Community and Belonging. The exact mix of hours will vary throughout the year, depending on what is more pressing given the ebbs and flows of the academic year.
 

Essential Job Duties:

• Provide Administrative Support for Disability and Access Services.
  • Greet prospective students and their families in person and over the phone and provide information about DAC services.
  • Order supplies such as paper for livescribe pens, ear plugs, white noise machines
  • Manage all assistive technology software licenses (e.g. Glean, etc.).
  • Manage the Disability and Access website and delegated email account.
  • Manage the AIM software program, data input, and reporting.
     
• Manage alternate test-taking accommodations (approximately 1500 exams/year for approximately 500 students).
  • Manage testing accommodations in AIM software program.
  • Email confirmation to students and faculty.
  • Distribute exams to students and back to faculty.
  • Manage record-keeping using accommodations management software.
  • Hire readers/scribes for exams.
     
• Assist in the delivery of accommodation services to students with disabilities. 
  • Manage note-taking services, including identifying notetakers, communicating with notetakers, handling payment, and record-keeping using accommodations management software, including hiring notetakers each semester and interim.
  • Convert textbooks into PDFs and scan them into software for audio.
  • Convert course PDFs into an accessible format, assist with captioning of videos.
  • Ensure assistive technology or furniture is in place (chairs, audio devices, microphones, etc.).
  • Manage check-out of equipment such as livescribe pens, blue light-reducing glasses, etc.
  • Set up Livescribe pen kits each semester.
  • Provide general administrative support to manage the delivery of approved accommodations for students.
     
• Provide administrative support to the Vice President of Community and Belonging.
  • Process expense reports.
  • Provide administrative and logistical support for events sponsored by the VPCB (divisional retreats, lunches, receptions, etc.).
  • Support the VPCB in planning Posse events and retreats. 
  • Manage edits and updates to the divisional website.
     
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
   
• Perform other duties as assigned.
   

Supervision Received and Exercised:

• Reports to the Director of the Disability and Access Center / Vice President for Community and Belonging.                                 
• This position does not supervise anyone. 
   

Required Qualifications:

• Education: 
  • High school diploma or equivalent.
     
• Experience: 
  • 3+ years of relevant office or administrative experience, and strong computer skills.
     

Preferred Qualifications:

• Education: 
  • Bachelor’s degree.
     
• Experience: 
  • Previous experience providing academic support or advising; experience supervising student employees; experience managing website and software applications.
     

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
   

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Join Our Community - Work at St. Olaf!

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul. 

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

For Staff Application Assistance:

hrstaff@stolaf.edu

507-786-3068

For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.  St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment. 

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.