Admissions Coordinator

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! 

Job Description

Welcome the Next Generation of Notre Dame Scholars

At the University of Notre Dame, Undergraduate Admissions is more than a process—it’s the front door to opportunity, community, and lifelong impact. Every year, thousands of prospective students and families begin their Notre Dame journey with a conversation, a campus visit, or a simple question. Those interactions shape first impressions that last a lifetime.

As an Admissions Coordinator, you will serve as a key operational anchor within the Office of Undergraduate Admissions (Enrollment Division). In this versatile role, you’ll combine complex project coordination, global college fair logistics, and high-priority executive support with warm, exceptional frontline service—creating memorable experiences that help prospective students envision themselves as part of the Fighting Irish community.

Key Responsibilities

• Recruitment & College Fair Logistics : Serve as the primary lead for college fair registrations, payments, and data reporting. Coordinate recruitment logistics for admissions counselors and alumni volunteer coordinators. Assist the Alumni Engagement Team with volunteer onboarding, email communications, recognition events, and community moderation.
• Service Excellence & Engagement: Respond to phone and general inquiry email communications with clarity and care. Manage the front desk suite by welcoming campus visitors, prospective students, and families in a warm, professional manner, while providing backup support to visitor coordination.
• Executive & Admissions Support: Oversee high-priority correspondence for the Assistant VP for Undergraduate Admissions. Compile, distribute, and track file-reading materials for internal staff and seasonal readers. Provide operational administrative support to the transfer admissions team.
• Office & Operational Administration: Maintain department resource lists, travel calendars, and staff schedules. Coordinate FERPA communications with Shared Services, manage office supplies/equipment, and support overall suite maintenance.
• Event Support: Provide hands-on administrative and operational support during major campus events, such as the Admitted Student Rally.

Why Notre Dame

At Notre Dame, your work is part of something bigger. You'll join a community that values excellence, collaboration, service, and a shared commitment to educating the whole person. As a member of the Enrollment Division, you'll help shape the experiences that introduce future students and families to the University while working alongside colleagues who are passionate about advancing Notre Dame's mission. In return, you'll find meaningful work, opportunities for professional growth, outstanding benefits, and a welcoming campus community dedicated to making a positive impact in the world.

Qualifications

QualificationsMinimum Qualifications

• Experience: 4 to 6 years of administrative, operational, or customer service experience.
• Operational & Organizational Skills: Exceptional time management, detail orientation, and the ability to prioritize tasks independently to meet deadlines.
• Communication & Hospitality: Strong written and verbal communication skills with a proven commitment to delivering outstanding customer service to diverse audiences.
• Technical Proficiency: Proficiency with Google Workspace (especially Google Sheets) or Microsoft Office (Word and Excel). Ability to quickly adapt to specialized software and CRM platforms (e.g., Slate).
• Confidentiality & Integrity: Ability to exercise sound judgment and maintain strict confidentiality when handling student records and executive correspondence.

Preferred Qualifications

• Education: Bachelor’s degree (4 years), or demonstrated mastery of skills through 7+ years of directly related work experience in lieu of a degree.
• Prior administrative experience within higher education, admissions, or visitor relations.
• Familiarity with admissions CRM software (such as Slate).
• Demonstrated experience coordinating event logistics, travel schedules, or volunteer programs.

Additional Information

Application Deadline to Apply: August 19, 2026

Required Documents: Resume & Cover Letter

Required Writing Sample: Within Screening Questions

Schedule: Full Time | In-Person 

Hiring Pay Range: $22/Hour

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.