Accounts Payable (AP) Coordinator

About Us:

The Michigan Milk Producers Association is a dairy farmer owned cooperative and dairy processor. Founded in 1916, the MMPA serves dairy farmers in Michigan, Indiana, Ohio and Wisconsin.

MMPA maintains a strong presence within the dairy industry with strategic business relationships through a variety of channels like processing shelf-stable, value added dairy products. MMPA has four member owned processing plants in Michigan, Indiana and Ohio, including Superior Dairy and the Middlebury Cheese Company. Products made at MMPA’s plants include fluid milk, sour cream, cheese, ultra-filtered milk, cottage cheese, ice cream, butter, nonfat dry milk, cream and condensed skim milk. 

Why you’ll love working here:

• Competitive salary
• Health and wellness benefits with medical coverage through Blue Cross Blue Shield, including mental health benefits
• Disability insurance
• Paid time off
• Retirement including 401k with employer contributions
• Personal and professional growth opportunities
• Employee appreciation events and recognition awards
• Employee wellness initiatives
• Employee feedback and suggestion forums

Job Summary

Join a Legacy of Supporting Farmers: Skilled AP Coordinator Needed with High Volume ERP Experience Required.

MMPA offers a compelling opportunity to join a dynamic finance team at a historic organization with a 100-year legacy of supporting farmers. We are seeking a meticulous Accounts Payable (AP) Coordinator to man high volume of vendor invoices, reconciling statements, and posting transactions accurately.

The ideal candidate will have a strong grasp of accounting principles, exceptional organizational skills, and a commitment to accuracy.

Key Responsibilities

• Invoice Processing & Vendor Management
• Process and record high-volume vendor invoices into the ERP system, ensuring 3-way matching of invoices, purchase orders (POs), and receiving documents.
• Verify accuracy of payables, including pricing, discount opportunities, sales tax, proper coding, general ledger (GL) period, and approval levels.
• Proactively manage vendor statements, resolving discrepancies and reconciling outstanding balances.
• Maintain accurate vendor master data, updating address, name, and bank information, while driving the transition from check to ACH payment methods.
• Ensure compliance with company payment policies and authorized signature thresholds.

Month-End Close & Reconciliation

• Perform monthly AP closing tasks, including reviewing open PO reports, reconciling accrued purchases, and preparing necessary journal entries and accruals.
• Balance AP subledger to General Ledger monthly to ensure financial accuracy.
• Support audit inquiries by accurately preparing and retrieving requested AP documentation.

General Administrative & Process Improvement

• Facilitate timely vendor payments by organizing payment packets and ensuring proper authorization.
• Maintain updated documentation for all AP processes and procedures.
• Provide prompt support to internal staff and external vendors regarding invoice or payment inquiries.
• Perform additional accounting duties as assigned to support finance operations.

Preferred Experience & Skills:

• AP Experience: Minimum 2 years in Accounts Payable.
• ERP Systems: Experience with ERP systems, specifically Microsoft Dynamics 365 preferred.
• Technology: Proficiency in Microsoft Office Suite (Word, Outlook) with strong Excel skills.
• Digital Transition: Experience in transitioning to a paperless environment.
• Operational Skills: Ability to work independently, diagnose/resolve accounting problems, and strong attention to detail.
• Communication: Strong people skills for interacting with employees and vendors.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

This job description is not designed to contain a comprehensive list of responsibilities that are required of the role. Responsibilities may change at any time with or without notice.

MMPA provides the opportunity for meaningful work that makes a difference in the dairy industry and in our communities. The diverse talents and perspectives of our employees help us to meet the needs of our member farms and the customers we serve.

We are interested in every qualified candidate who is eligible to work in the United States. 

MMPA is committed to maintaining a safe, healthy, and productive environment for all employees as one of our top priorities. As part of our commitment to your well-being and workplace safety, all applicants are required to undergo a drug screening and background check as part of the hiring process. 

We are not accepting unsolicited candidate introductions, referrals, or résumés from third-party recruiters or staffing agencies for this position.

MMPA is an equal opportunity employer. 

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