System Care Coordination Project Coordinator

SUMMARY:  Coordinates, implements and/or manages a variety of key projects for the AHS System Care Coordination division; performs operational support duties and other related duties; responsible for coordinating events, managing calendars, completing customized reporting and providing support to the SCC Leadership team.

DUTIES & ESSENTIAL JOB FUNCTIONS:  NOTE: The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Not all duties listed are necessarily performed by each individual in the classification.
 

1. Coordinates purchasing activities; reviews requisitions for completeness and accuracy; ensures appropriate coding and availability of funds; follows-up on requisitions with Purchasing; processes confirming requisitions and special orders.

2. Develops and maintains workflow procedures and policies and revises procedures and manuals; ensures the availability of current information by collaborating with SCC Leadership staff.

3. Maintains records and files related to work performed; maintains time keeping records for staff.

4. Manages projects and initiatives for the department; communicates project status to team and business owners throughout the duration of the assignment and post-implementation to make certain all impacted stakeholders have an understanding of risks, issues and activities.

5. Managing system care coordination assignment schedules for dissemination.

6. Performs administrative functions for System Care Coordination Leadership team including coordinating meetings, maintenance of departmental meeting minutes, completing correspondence, developing presentations, managing supplies or orders, screening phone calls, and coordinating vendor visits, in-services or payments.

7. Performs special projects such as researching information, summarizing data, evaluating alternatives and preparing narrative or statistical reports.

8. Prepares a variety of letters, memos, procedures and other written material; may enter information into and access multiple databases, AHS Electronic Health Records or use information from various sources to prepare such materials.

9. Prepares contract documentation and processes requests for payment for professional service and related contracts; ensures that contract provisions are met and that appropriate approvals are received.

10. Processes a variety of personnel forms including examination and certification requests and payroll documentation; reviews forms for completeness and compliance to regulations; maintains confidential personnel and related records; answers employee questions regarding personnel procedures when necessary.

11. Reconciles invoices & resolves discrepancies.

12. Reviews a variety of documents related to the operations of the unit for performance to program regulations and procedures; researches and makes corrections as required; distributes documents internally or externally, meeting appropriate deadlines; prepares periodic and special reports regarding documents processed.

MINIMUM QUALIFICATIONS:

Required Education: High School Diploma or G.E.D.

Preferred Education: Bachelor’s Degree in Business Administration, or Related Field

Required Experience: Five years’ experience in an administrative role supporting clinical staff; experience with Electronic Health Record systems (EHR – Like EPIC)

Preferred Experience: Experience leading healthcare related projects

Preferred Licenses/Certifications: PMP or CAPM Preferred