Litigation Legal Secretary

Donahue Fitzgerald LLP is seeking a litigation legal secretary to join our team in our Oakland office. This position will be responsible for supporting multiple attorneys across various practice areas.

Essential Job Duties:

• Secretarial, word processing, and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.
• Create, revise, and format legal documents, pleadings, correspondence, agreements, and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC
• Proofread documents for spelling, grammatical, typographical, and formatting errors
• Experience with E-filing in both State and Federal courts
• Assist attorneys with special projects and other general administrative duties.
• Schedule and calendar meetings, depositions, hearings, and court reporters
• Perform legal calendaring 
• Assist with the opening and closing of matters
• Interact with clients, visitors, attorneys, and staff via telephone and email

Qualifications:

• 3+ years of experience as a litigation legal secretary within a law firm environment
• Ability to support multiple attorneys in a fast-paced environment
• Strong organizational skills and the ability to multitask
• Excellent interpersonal, written, and oral communication skills
• Ability to take direction and work independently with little or no supervision, as well as part of a team
• Ability to handle complex assignments and complete projects under tight deadlines, must be able to adapt to changing priorities quickly
• Strong commitment to client service
• Must be a team player
• Excellent attention to detail and proofreading skills
• Ability to work overtime on an occasional basis

Minimum Requirements:

• High School diploma or GED, required, Bachelor’s degree, preferred
• 3+ years of litigation experience required
• Strong knowledge of Office 365 and Adobe Acrobat or FoxIt PDF
• Experience with a Document Management System such as IManage, Filesite, NetDocs
• Prior experience with a legal calendaring software such as Compulaw or Prolaw
• Candidate must be able to work 5 days in the office for the first 90 days, and then a hybrid work schedule of 3 days in the office

The estimated annual base salary range for this position is $80,000 - $105,000. Salary determinations are made based on numerous factors including, but not limited to years of relevant experience and job knowledge required for this role.

Donahue Fitzgerald is an Equal Opportunity Employer.