Administrative Assistant

Location: [Ocala/Wildwood, FL]

Job Type: [Full-Time]

About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily office operations. This role is essential to maintaining efficiency, improving communication, and fostering a positive and professional work environment. If you thrive in a fast-paced setting and enjoy keeping things running smoothly, we’d love to hear from you.

What You’ll Do

• Answer and direct incoming phone calls
• Perform payroll data entry and assist with timekeeping inquiries
• Utilize company ERP software for administrative tasks
• Schedule appointments and manage calendars
• Prepare and distribute emails, memos, and other correspondence
• Assist with preparing reports and maintaining filing systems
• Update office policies, procedures, and contact lists
• Coordinate travel arrangements and expense reports
• Greet and assist visitors, vendors, and deliveries
• Support recruiting efforts by assisting applicants and processing applications
• Coordinate onboarding tasks, including new hire setup and documentation
• Maintain inventory of safety equipment
• Provide administrative support to supervisors and field staff
• Assist with job tracking, reporting, and billing data
• Help improve office processes and communication workflows
• Maintain a clean, organized, and professional office environment

What We’re Looking For

• Proven experience as an Administrative Assistant or similar role
• Strong knowledge of office management systems and procedures
• Proficiency in Microsoft Office (especially Excel and PowerPoint)
• Excellent time management and multitasking abilities
• Strong attention to detail and problem-solving skills
• Effective written and verbal communication skills
• Ability to work independently and collaboratively
• High school diploma required; additional administrative training is a plus

Why Join Us?

• Collaborative and supportive team environment
• Opportunity to contribute to process improvements and operational success
• A role where your organization and efficiency truly make an impact

Additional Information
This role may include additional responsibilities as needed to support company goals, mission, and values.

Physical Activities:   While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear.  The employee frequently is required to walk, move up and down stairs, use hands and arms to handle, feel and reach, push, pull bend and twist.  Read information, often in small print.  Enter and locate information on a computer system or communication device.  Write documents, reports etc. using a writing instrument (e.g., pencil, pen) or computer. Operate a variety of automated office machines including calculator, copier, computer, telephone, fax machine etc.

Working Conditions:  This position is in an office environment with moderate to low noise levels and is typically sedentary.  While performing the duties of this job, the employee is occasionally exposed to varying temperatures, work areas that may be slippery and or wet, near equipment and mechanical moving parts.   Work indoors for extended periods of time.  This position is in person, onsite 5 days per week with occasional overtime and travel to other divisions.

Schedule:

• Monday to Friday

Work Location: In person