Facilities Operations & Projects Coordinator

Are you someone who is passionate about making a difference in the lives of others? Do you enjoy caring for and mentoring others with disabilities?

MyPath and its Operating Companies provide specialized services and dignified care for children, adolescents and adults with special needs. Our companies provide a spectrum of services and support which promote the ability of those we serve to live as independently as possible in the community.

Overview

MyPath is currently seeking a Facilities Operations &Project Coordinator to join their team!

The Facilities Operations & Project Coordinator supports the Director of Facilities and Real Estate in coordinating and tracking of growth and facilities improvement projects across our significant real estate portfolio. This role assists in bridging strategy to execution of MyPath’s facility related plans by organizing project documentation, timelines, and reporting.  This position will assist in rolling out a new Computerized Maintenance Management System (CMMS). The Facilities Operations & Projects Coordinator will coordinate capital improvement and growth initiatives and support day-to-day operations across multiple program sites and operating companies.

This position is responsible for supporting and coordinating facilities work; it does not involve performing maintenance, construction, or skilled trades labor.

As part of a 100% Employee-Owned (ESOP) organization, the Facilities Operations & Projects Coordinator will model ownership values, emphasizing stewardship, accountability, and sustainable practices that enhance the physical plant environment and long-term organizational value.

ESSENTIAL FUNCTIONS:

Project Management & Capital Planning

• Coordinate facility repair, renovation, and capital improvement projects from concept through completion.
• Organizes project scopes, budgets, and schedules; ensure adherence to timelines and cost control.
• Supports strategic goals by coordinating into defined initiatives, workplans, milestones, and success metrics.
• Provide coordination support for deferred maintenance and lifecycle renewal projects, including tracking priorities and maintaining status updates.
• Support the Director of Facilities in the development, refinement, and execution of multi-year strategic plans.

CMMS Implementation & Preventive Maintenance

• Supports CMMS rollout team, assisting with data migration, asset tagging, and workflow development.
• Use the CMMS to track work orders, preventive maintenance, and asset condition data.
• Assist in compiling and reporting maintenance KPIs to support proactive asset management initiatives.
• Provides user support and assist site-level staff on CMMS use and preventive maintenance best practices.

Operations & Compliance

• Support daily facility operations, including vendor coordination, work order coordination, and site inspections.
• Support organizational change efforts by developing communication plans, stakeholder engagement strategies, and implementing roadmaps.
• Assist with procurement, contract administration, and bid processes for facility-related services.
• Contribute to sustainability and energy efficiency initiatives.

Collaboration & Ownership

• Partner with program leadership and staff to ensure facility needs support service delivery.
• Model ESOP values by promoting ownership culture, transparency, and continuous improvement.
• Provide clear communication and reporting to internal stakeholders on project status, costs, and risks.

General

• Conducts self in positive, respectful and collaborative manner in accordance with the MyPath Beliefs and Behaviors demonstrating proactive actions and decision making to ensure supportive work relationships and a healthy and safe environment; is a role model to others.  Communicates effectively verbally and in writing with Company leaders, external partners and employees, maintaining professional conduct and confidentiality. 
• Maintains abreast of current trends in services and other related areas; attends conferences, workshops and other training as needed and shares this new information with department.
• Complies with and positively reinforces with others the expectations outlined in: Company Handbook; policies and procedures including emergency/disaster procedures, fire/tornado safety and maintains confidentiality.
• Willingness to travel throughout the organization’s real estate portfolio, including day trips and occasional overnight travel, to conduct facility assessments, monitor project execution, collaborate with local leadership, and advance preventive maintenance and capital improvement strategies.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma Required; Bachelor's Degree Preferred
• 5–10 years of experience in facilities management, construction project management, or related roles Required
• Experience with multi-site portfolios preferred (especially in healthcare, education, or human services environments).
• Proven experience managing capital projects, budgets, and vendor contracts.
• Prior experience implementing or using CMMS software strongly preferred (Brightly WorxHub, Asset Essentials, or similar).
• Collaborative, creative thinking and data-driven decision-making.
• Strong project management and organizational skills; able to manage multiple priorities.
• Strong analytical, financial, and problem-solving skills.
• Proficiency in Microsoft Office Suite; experience with CMMS platforms and project management tools.
• Excellent communication and interpersonal skills, capable of working across departments and with external partners.
• Demonstrates an ability to exercise good judgment and effectively solve problems.
• Maintains a valid WI Driver’s License and company driving eligibility.

WAGES & BENEFITS:

• Schedule: Monday- Friday
• This is a HYBRID position that will require travel across our multiple sites within WI & IN
• Hours: 1st Shift, typically 8-4pm with the ability to flex hours
• Salary: $65,000-$70,000 based on level of experience
• Generous PTO Package
• Tuition Assistance program for further professional development
• Student Loan Paydown Program
• Health, Dental, Vision, short-term/long-term disability, life insurance
• Generous PTO package
• We are an Employee Owned Company! You will automatically acquire company stock after one year of employment.
• 401(k) Match
• PayActive – access your wages the very next day!

COMPANY CULTURE:

MyPath is composed of a beautifully diverse spectrum of employees with different characteristics, abilities, and life experiences. We believe that equitable, diverse, and inclusive practices in our workspaces are integral to the existence of MyPath. We value our diverse spectrum of Owners, the individuals we serve and the communities we encounter.

At MyPath, we support an ownership culture throughout the organization. Our culture is based on our five beliefs and behaviors:

• Passion

• Accountability

• Teamwork

• Openness

• Continuous Learning and Innovation

As an employee owner, you can expect transparency, respect and appreciation. You’ll impact the place you work and map a career within MyPath!

Additional Information

MyPath is composed of a beautifully diverse spectrum of employees with different characteristics, abilities, and life experiences. We believe that equitable, diverse, and inclusive practices in our workspaces are integral to the existence of MyPath. We value our diverse spectrum of Owners, the individuals we serve and the communities we encounter.

Our success as an organization is directly proportional to our ability to create belonging and genuinely engage our Owners and potential Owners.  We ask for demographic information so that we can be intentional in supporting our Owners best.  Although not required, we would appreciate you sharing to help our commitment of cultivating a diverse, equitable, inclusive, and belonging MyPath.

Our Culture

At MyPath, we support an ownership culture throughout the organization. Our culture is based on our five beliefs and behaviors:

• Passion

• Accountability

• Teamwork

• Openness

• Continuous Learning and Innovation

As an employee owner, you can expect transparency, respect and appreciation. You’ll impact the place you work and map a career within MyPath. With your passion and our breadth of services, your options are nearly limitless!

MyPath is an Equal Opportunity Employer (EOE) committed to fostering a diverse, equitable, and inclusive workplace. We embrace the unique characteristics, abilities, and life experiences of our employees and believe that equitable and inclusive practices are essential to our success. We value the diversity of our Owners, the individuals we serve, and the communities we engage with.