Production Coordinator

Job Description

Position Summary

The Production Coordinator keeps schedules, projects, and shop orders moving smoothly from planning through release to the floor. This role drives on-time performance for SRS and Catalog production by partnering closely with Supervisors, VDC, Buyers/Planners, Customer Care, and branch teams to align material lead times with the schedule. The Production Coordinator owns day-to-day scheduling, project tracking in Mendix, and fabrication correspondence — turning cross-functional coordination into on-time, on-spec deliveries from the shop floor to the customer.

Responsibilities:         

Scheduling & Meetings

• Attend all facility meetings and ensure information flows into Mendix and to Supervisors.
• Own facility schedules as the direct contact for Planning/Scheduling Supervisor/Manager.
• Work with Buyers/Planners and coordinate with Production Supervisor on current and upcoming schedules, including labor needs.
• Attend weekly Production and Planning meetings.

Project Coordination

• Coordinate with VDC, Fab Material Coordinator, Sales, Customer Care, and branch on upcoming projects and material lead times.
• Schedule projects and ensure they're built to drawing specifications within Mendix.
• Coordinate with Production Supervisor, Training, and Engineering on special upcoming projects; flag any specialty needs to Engineering/Training.
• Address project issues within Mendix and work with parties to resolve them.
• Work with leads on upcoming projects/catalog, shop demand by day/week/month, project kickoff checklists, project closeouts, and daily updates.
• Own On Time Performance for SRS and Catalog.
• Complete Mendix BOM to BPCS order checks, coordinating with VDC/Customer Care.
• Review upcoming projects to ensure master data is complete.

Data & Systems

• Follow project orders through Victaulic's ERP system, QlikView, Qlik Sense Profound, and Mendix; work closely with VDC, Customer Care, and branch management to get material to the right place at the right time.
• Review daily runtime data in Mendix, watching for outliers and errors.
• Work with the MFG Admin on runtimes and data entry needs (MFG Admins back up Production Coordinators during PTO).
• Serve as the Mendix help desk.

Fabrication & Correspondence

• Handle all fabrication correspondence and updates to respective parties, including coordinating truck scheduling.
• Receive all fabrication Purchase Orders in BPCS.
• Generate all fabrication BOLs using the BOL Generator.
• Create and print fabrication labels.

Branch & Inventory

• Release orders per schedule for picking.
• Manage all BPCS-related items: pipe inventory adjustments, one-steps after shipments, allocation checks, and print/reset orders.
• Ensure consumable inventory is maintained and replenished; escalate critical supply needs to management.
• Conduct Kanban card audits.
• Manage catalog inventory: adjustments, ATOs, KB audits, and coordinating inventory transfers.

Qualifications:

• High School Diploma or equivalency
• Experience in a manufacturing/steel fabrication environment is preferred.
• Computer literacy of Microsoft Windows software is preferred.
• Familiarity with SWI/SOP processes.
• Good understanding of shop math (fraction to decimal) and ability to read tape measure, and measuring tools (caliper, micrometers, vernier scale) preferred.
• Ability to read and interpret drawings, blueprints desired.
• Good written and oral communication skills required.
• Good problem-solving capabilities desired.
• Must be able to work independently, efficiently and be self-motivated and detail oriented.

This position is NOT eligible for visa sponsorship.

EEO Statement: Victaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status. Background checks may be required as part of our pre-employment process.

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