Job Posting Title

Administrative Assistant

Agency

292 DEPT. OF ENVIRONMENTAL QUALITY

Supervisory Organization

Environmental Quality–Water Quality

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Hiring Rates:
Level I - $47,216.00
Level II - $49,566.40

Job Description

This position is located in the Water Quality Division - Clean Water Administration Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed.

Application Requirements

All applicants must upload a resume, cover letter, references, a transcript (if applicable), and two most recent closed performance reviews (if applicable) to be considered for this position.

Basic Purpose

Provides administrative support to the Clean Water Administrator and multiple Clean Water Act programs, while also providing administrative support to the Construction Permitting and Operator Certification programs. Responsibilities include supporting the CWA Modernization Project, coordinating purchasing and inventory activities, assisting with permit exemption invoicing, document management and digitization, IT asset deployment, SOP development, administrative process improvements, and general division administrative support, including reception coverage.

Typical Functions

Provide administrative support to the Clean Water Administrator
Coordinate purchasing and inventory activities for the Clean Water Act programs
Coordinate deployment of IT assets to the Clean Water Act program staff
Carry out the transfer/surplus/salvage of physical assets for the Clean Water Act programs
Coordinate travel requests and approvals for the Clean Water Act programs
Provide backup administrative support to the Construction Permitting and Operator Certification programs
Support division-wide document management and digitization efforts
Support division front desk coverage requirements

Travel Requirements

Administrative assistants must have reliable transportation within the OKC metropolitan area.

Education and Experience Requirements

Level I – Education and experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
Level II – Education and experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

NOTE: Technical work is specialized knowledge, skills, abilities, and expertise needed to perform a job which may require independent decision-making and demonstrating leadership capabilities.

Physical Requirements

Administrative assistants must be able to operate a personal computer for long periods of time.

Administrative assistants must be able to carry equipment or supplies of up to 25 pounds

Special Requirements

Administrative Assistants must be able to handle confidential work.

Benefits

Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.

A comprehensive Benefit Package with a generous Benefit Allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Not all applicants will receive an interview.  If you are selected to be interviewed, you will be notified by email.   

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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