Director/Administrator of Unclaimed Property

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

This is a full-time in office position located at our Unclaimed Property Division, 4841 N Sewell Ave, OKC, OK.

The annual salary for this position is based on education and experience.

Basic Purpose

Each year, hundreds of millions of dollars and hundreds of safe-deposit boxes are turned over to the Office of the Oklahoma State Treasurer Unclaimed Property Division (Unclaimed Property). It's the mission of Unclaimed Property to assist in the return of funds and safe-deposit boxes to their legal and rightful owners and/or heirs. 

Unclaimed property consists of intangible assets and safe-deposit boxes for which a business (Holder) has had no contact with the listed owner of the unclaimed property and/ or there has been no owner activity by its listed owner for an extended period of time known as the “abandonment period”.  Unclaimed property includes: 

• Cash 

• Dormant bank accounts 

• Uncashed checks 

• Stocks or bonds, dividends, and bond interest 

• Insurance proceeds 

• Utility refunds

• Safe-deposit box contents 

• Royalties 

Role Overview/Position Summary:  

An Unclaimed Property Director manages the department and weighs in heavily on the legal aspects of abandoned assets, ensuring compliance with state laws and administrative rules. The key duties include reviewing and advising the State Treasurer and Deputy Treasurer for Unclaimed Property on all aspects of complex claims, internal and external audits, holder compliance, administrative appeals/hearings, promulgation of statutes and rules, and assisting legal counsel in aspects of litigation as it relates to gathering and reviewing related data and information.    

Essential Duties: 

• Examine high dollar and complex claims identified for review by analyzing and evaluating records and legal documentation (foreign and domestic), from a variety of sources such as claims from individuals, estates, corporations, trusts, government agencies, law firms, and court documents.  

• Collaborate with the Deputy of Unclaimed Property and Claims Auditors to ensure claims are correctly and legally paid or denied 

• Provide guidance and advice to Unclaimed Property staff regarding questions from Holders, Heirfinders, Claimants, Public Officials, etc.  

• Provide advice to the Deputy of Unclaimed Property regarding internal and external audit questions and ensure contracted auditors comply with unclaimed property laws and administrative rules

• Serve as the point of contact for all commercial and public requests for information contained in the Unclaimed Property database.  

• Collaborate with the Deputy of Unclaimed Property to review and track Unclaimed Property Vendor contracts, agreements, renewals, etc.  

• Serve as an Oklahoma Unclaimed Property representative to the National Association of Unclaimed Property Administrators (NAUPA) Legal Committee and virtually attend all Legal Committee calls 

• Assist the Deputy of Unclaimed Property regarding Unclaimed Property long-term planning, annual goals, proposed statutes and administrative rules and track outcomes 

• Make recommendations regarding Unclaimed Property policies and legislative initiatives  

• Propose and implement new projects to help modernize and improve the Unclaimed Property Division 

• Monitor and investigate best practices in other states' Unclaimed Property divisions for potential implementation in Oklahoma 

• Oversee updates to forms, letters, instructions, and forward-facing information to ensure legal compliance 

• Represent Unclaimed Property outreach events as needed.   

• Perform other duties as assigned or required which are reasonably related to the duties enumerated above 

• Monitor bankruptcy filings and prepare claims on behalf of the State Treasurer 

• Process garnishment orders from the Department of Justice and other creditors and file the answer with the court (send copy of answer to the Creditor and Garnishee) 

• Run and review the annual stock report from KAPS (unclaimed property software) to obtain data needed for the State Treasurer’s Accounting Division to compile the yearly Trend Data Report for Unclaimed Property’s fiscal year-end portfolio valuation.  

• Run and review the Unclaimed Property Stock Aging Report to validate the shares that have been claimed by legal owners and/or heirs have been properly transferred. 

• Management of Operations Manager and provide appropriate performance reviews and approvals.  

Typical Skills and Qualifications 

You must meet the following requirements to be considered for employment: 

•  Demonstrated knowledge of applicable Oklahoma law. 

• Advanced critical thinking, decision-making, and problems-solving skills 

• Ability to convey unclaimed property-related terminology and information in non-technical terms 

• Ability to understand and solve problems by applying subject-matter knowledge and analytical skills 

• Project coordination abilities including the ability to meet deadlines and prioritize tasks 

• Ability to manage and triage between projects and shifting priorities 

• Excellent interpersonal skills 

• Strong organizational and time management skills 

• Computer proficiency including MS Excel, Word and data entry 

• Must become familiar with the Oklahoma Uniform Unclaimed Property Act, Oklahoma Statutes, Title 60, Chapter 13 (60 O.S. §§ 651 et. Seq) and Unclaimed Property, Oklahoma Administrative Code, Title 735, Chapter 80 (OAC 735:80) and make recommendations regarding Unclaimed Property policies and legislative initiatives as needed 

• Ability to work independently

• Excellent writing, research, and statutory interpretation skills 

• Experience with the Oklahoma Administrative Procedures Act hearing process. 

Education:

All degrees closely related to the duties, skills, and qualifications will be considered.

Advanced and terminal degrees preferred.

Supplemental Information: 

The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. 

Benefits:  

State employees enjoy a comprehensive Benefits Package with a generous monthly benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents, a retirement savings plan, 11 paid holidays, and longevity payments. Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment. 

Physical Demands and Work Environment: 

Work is typically performed in an office setting with exposure to moderate noise levels. While performing the duties of the job, employees are required to communicate and move about inside the office. This position requires long periods of remaining in a stationary position, lifting objects/boxes not more than 50 lbs. and daily use of a laptop computer and desk phone. 

Additional Requirements:

• If education, certification, or license is required to meet qualifications, applicants must provide documentation with application.

• All applicants must be legally authorized to work in the United States.

•  All applicants may be subject to an authorized credit check at agency discretion.

• This job description is not designed to cover nor contain a comprehensive listing of activities, duties or responsibilities that are required of the applicant selected for this job. Duties, responsibilities, and activities may change at any time with or without notice based upon agency and division needs.

The Office of the State Treasurer is an Equal Opportunity Employer. www.ok.gov/treasurer

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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