Executive Administrative Assistant

Job DetailsJob Location: CrossRock - Oklahoma City, OK 73134Position Type: Full TimeTravel Percentage: Up to 10%Job Shift: DayOklahoma City Indian Clinic (OKCIC) is a non profit corporation that provides culturally sensitive health care to the American Indian population. OKCIC services not only include basic medical care, but also dental, optometry, behavioral health services, fitness, nutrition and other family programs. Our mission is to provide excellent healthcare to American Indians. We do this by putting people first, providing quality services, and maintaining our Integrity and Professionalism. We are looking to add compassionate team players to our growing team as we continue to work toward our goal of becoming the national model for American Indian Health Care. Oklahoma City Indian Clinic is hiring an Executive Assistant to our team! This position provides strong, comprehensive assistance and administrative support to the Board of Directors, Central Oklahoma American Indian Health Council, Inc. and the Chief Executive Officer of the Oklahoma City Indian Clinic. Job duties include, but are not limited to: Plans and coordinates logistics for Board of Directors meetings, meetings called by the Chief Executive Officer (CEO), and related conferences and seminars, including travel arrangements, meals, lodging, and banquet functions; communicates with Board members and coordinates schedules. Prepares and distributes monthly Board of Directors materials, including agendas, minutes, department reports, and other documentation required by the CEO. Compiles reports, minutes, agendas, and maintains statistical data and other reports as requested. Maintains official records and files for the Board of Directors, the CEO, and Executive Leadership. Attends meetings of the Board of Directors, Executive Leadership Team, Risk Management Committee, and the annual meeting; attends Board training sessions as needed. Prepares and submits requests and documentation on behalf of the Board of Directors and the CEO. Communicates routinely with the Chair of the Board of Directors and Board Committee Chairs and members; assists the Chair with meeting preparation and scheduling. Supports the CEO with external board and committee memberships at the local and national levels. Provides high-level administrative support to the CEO and, as needed, other members of the Executive Leadership Team, including scheduling meetings, appointments, and travel arrangements; provides clerical support as required. Plans and coordinates presentations, disseminates information, and assists with the organization of clinic events. Manages incoming telephone calls for the CEO; screens, responds to, and routes calls and messages appropriately. Provides additional administrative and executive support to the CEO and Executive Leadership Team as directed.   The Oklahoma City Indian Clinic is a non-profit organization and not federal employment. Indian preference hiring laws apply. The Clinic is a 501(c)(3) non-profit corporation and an Equal Employment Opportunity (EEO) employer. The Clinic adheres to all applicable laws prohibiting discrimination in employment, including protections based on race, color, sex, national origin, age, disability, religion, veteran status, and other characteristics as required by federal, state, or local law. For Indian Preference to apply, you must complete the full application and submit a copy of your CDIB card. Qualifications Must align with OKCIC vision, mission, and core values. Bachelor’s degree preferred; equivalent combination of education and relevant experience will be considered. Two to five (2–5) years of administrative support experience at the director or executive level required. Experience in a healthcare or medical setting is strongly preferred. Must demonstrate strong written communication skills, exceptional attention to detail, and proficiency in preparing professional presentations, meeting minutes, and business documents using standard office and productivity software.