Inventory Associate

Come join the staff at the OU College of Dentistry as an Inventory Specialist. This position provides support to our dental clinics by maintaining and sterilizing equipment, maintaining the stockroom, distributing equipment, maintaining the inventory and providing light  administrative assistance.   

Responsible for inventory procurement, receiving, maintenance, and distribution within a department, clinic, or college. Prepares inventory expense reports and conducts audits to ensure product matches inventory records. Prepares and files warranty information and files claims on damaged or defective equipment or goods. Evaluates all processes and procedures. May modify the inventory process. May be responsible for any resale processes. 

Duties:

• Monitors inventory levels and sales orders to identify inventory requiring replenishment. 
• Monitors and tracks inventory order lead times by product. 
• Receives inventory into operations, confirms inventory received is correct and in good condition.  
• Electronically formats and transmits orders. Prepares daily, monthly, or annual inventory expense reports. 
• Conducts cyclical audits to ensure on-hand product matches inventory records. 
• Reconciles all inventory count discrepancies.
• Maintains the inventory stockroom in a neat and orderly fashion. Rotates inventory on shelf to ensure oldest inventory is pulled for use.
• Monitors adequacy of inventory reorder and makes recommendations for items needing adjustment. 
• Monitors sales orders scheduled to be worked by technicians and pulls orders as technicians require inventory product. 
• Posts inventory sold to appropriate work orders to relieve products from inventory. 
• May deliver equipment or inventory to departments or clinics.
• Identifies, tracks, and communicates products eligible for warranty claims and product returns. 
• Receives defective or returned goods and determines whether to file a claim or return to stock. 
• Prepares and files warranty claims on inventory. 
• Receives warranty replacements and adds to inventory stock.
• Monitors equipment orders and receives and verifies completeness of equipment shipments and condition of the equipment. 
• Processes and acknowledges receipt of the equipment and forwards invoices for payment processing.
• Evaluates all processes and procedures and suggests improvements to increase efficiency of the operation. 
• Continuously improves the organization of required stock.
• May modify the inventory process if needed.
• Provides administrative assistance by answering phones, greeting department visitors, meeting with vendors, and running errands. 
• May participate in staff meetings, committees, and special projects. 
• May provide information regarding ordering procedures and types of supplies, inventory, and equipment available for use.
• Performs various duties as needed to successfully fulfill the function of the position.

Required education: High School diploma or GED, AND:

• 24 months experience in inventory control and/or material management, procurement or closely related experience.  

Skills:

• Good organizational skills
• Ability to manage multiple projects at one time
• Good written and verbal communication skills
• Problem-solving skills 

Certifications: None

Working Conditions: 

• Physical: 
  • Stand for prolonged periods.
  • Communicate effectively and listen. 
  • Reach, stoop, bend, and walk.
  • Life up to 25 pounds. 
• Environmental: 
  • Standard office environment
  • Exposure to dust and inclement weather

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.