Receptionist

Ashtel Studios is seeking a friendly, organized, and proactive Receptionist to serve as the first point of contact for visitors, vendors, and employees. This role is responsible for maintaining a professional front office, coordinating daily administrative tasks, and supporting multiple departments with office operations. The ideal candidate is highly organized, enjoys interacting with people, and thrives in a fast-paced environment.

Job Responsibilities

·         Greet visitors, vendors, and delivery personnel while creating a welcoming and professional office environment.

·         Answer and direct incoming phone calls with professionalism and efficiency.

·         Manage conference room scheduling and assist with meeting coordination.

·         Receive and distribute incoming mail and packages (approximately 3–5 inbound shipments per day).

·         Prepare and coordinate outbound shipments for Sales, Marketing, Production, and Design teams (approximately 5–10 shipments per day).

·         Maintain accurate records of incoming and outgoing sample inventory.

·         Keep the reception area, conference rooms, kitchen, and shared spaces clean, organized, and presentation-ready.

·         Order and maintain office, kitchen, and general business supplies while monitoring inventory levels.

·         Assist with data entry and general administrative support for Sales, E-Commerce, QA, and other departments.

·         Run occasional business errands and assist with special projects as needed.

·         Support day-to-day office operations to ensure a productive and organized workplace.

Qualifications

·         Previous experience in reception, office administration, or administrative support role preferred.

·         Bilingual skills are preferred.

·         Proficiency in Microsoft Office (Excel, Word, Outlook, etc.).

·         Strong organizational and multitasking skills.

·         Excellent verbal and written communication skills.

·         Professional, friendly, and customer-focused demeanor.

·         High attention to detail and strong follow-through.

·         Ability to prioritize responsibilities in a fast-paced environment.

·         Self-motivated with a proactive, team-first attitude.