We are seeking a highly organized, adaptable, and proactive Project Coordinator to support daily project operations. This role centers on coordinating multiple active projects, ensuring they move smoothly from initial setup through submittals, ordering, and field preparation.

The ideal candidate can take direction well, think on their feet, and manage several priorities at once in a fast‑paced environment. Strong communication, attention to detail, and consistent follow‑up with internal teams and external partners are essential for success.

Requirements

Project Setup & Document Control

Initiate new projects by sending introductory emails and assembling complete project packets (proposals, take‑offs, purchase orders, specifications, drawings).
Maintain and update project information in Monday.com.
Track and distribute project updates including RFIs, addenda, and revised drawings.

Submittals (Core Function of Role)

Monitor submittal status, approvals, and revisions to ensure timely turnaround.
Distribute returned submittals to detailers and Project Managers.
Keep organized, accurate records of all submittals and approvals.

Communication & Coordination (Critical to Success)

Serve as the central coordinator between internal teams (Project Managers, Estimating, Detailers) and external partners (General Contractors, Steel Erectors, Suppliers).
Communicate and reinforce deadlines for detailing, submittals, and bill‑of‑material delivery.
Maintain consistent follow‑up to obtain required dates, drawings, and approvals.
Proactively track outstanding items to prevent delays.
Ensure all parties remain aligned on current drawings, scope, and schedule.
Support Project Managers with assigned tasks and shifting priorities.

Ordering Support & Pre‑Construction Coordination

Gather required documents for material ordering, including approved submittals and for‑construction drawings.
Send order confirmation emails to trade partners and communicate schedule impacts when needed.
Assist with internal review of documents prior to order placement.

Field Preparation Support

Coordinate with detailers to obtain field‑use drawings and accessory material lists.
Ensure field teams receive accurate, complete documentation before mobilization.

Key Focus (What We Need This Person to Excel At)

Strong follow‑up and accountability
Clear, professional communication with multiple stakeholders
Ability to gather complete and accurate information early
High attention to detail in document management
Proactive problem‑solving to avoid downstream issues
Ability to take direction and quickly adapt to changing priorities
Thinking on their feet in a fast‑moving environment

Qualifications

Strong organizational and multitasking abilities
Excellent communication and follow‑up skills
Proficient in Microsoft Office (Excel, Outlook, Word)
Ability to work in a fast‑paced environment and prioritize effectively
Experience with Bluebeam is a plus
Willingness to learn industry processes and grow within the role

What We’re Looking For

Someone proactive who doesn’t require micromanagement
Detail‑oriented with strong follow‑through
Comfortable communicating with both field teams and office staff
Quick thinker who can adapt to shifting priorities
Eager to learn and grow within the company

Benefits

COMPENSATION

Salary: $55,000 annually
Compensation review after initial 120‑day training period, with opportunity for increase
Medical insurance: Company pays 90% of the premium for the base plan (employee + dependents)
Dental & vision: Offered, employee‑paid
PTO: Accrued after introductory period
Paid holidays: Company‑observed holidays throughout the year

Schedule

Mon–Thu: 8:00 AM – 4:30 PM (30‑min lunch)
Fri: 7:00 AM – 3:30 PM (30‑min lunch)

Benefits & Growth Path

Opportunity to grow into Project Engineer and Project Manager roles
Stable, long‑term position with a growing company
Hands‑on training and exposure to all phases of project management
Clear advancement path with increased responsibility, compensation, and project ownership

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