Human Resource Assistant

Job Title: Human Resources Assistant

Location: Orangeburg, NY

Schedule: Monday - Friday (8am - 4:30pm)

Job Description

The HR Assistant will play a pivotal role in supporting an essential I-9 audit and data cleanup initiative. This position involves reviewing, organizing, and updating employee Form I-9 records to ensure compliance with federal regulations. The role demands exceptional attention to detail, strong organizational skills, and the capacity to manage highly confidential information.

Responsibilities

• Review existing paper I-9 forms to ensure accuracy, completeness, and compliance with federal regulations.
• Identify missing, incomplete, or incorrect I-9 documentation and flag discrepancies for correction.
• Partner closely with HR and compliance teams to coordinate corrections and follow proper remediation processes.
• Organize and maintain paper I-9 files in accordance with retention and audit standards.
• Track audit progress, corrections, and outstanding items using spreadsheets or internal tracking tools.
• Support data cleanup efforts, including record reconciliation and document updates.
• Ensure confidentiality and secure handling of sensitive employee information at all times.
• Follow established compliance procedures and escalation protocols when issues are identified.
• Assist with audit readiness and respond to internal or external audit requests as needed.

Essential Skills

• Experience with E-Verify and I-9 verification.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong human resources administrative skills.
• Exceptional data entry and organizational abilities.

Additional Skills & Qualifications

• High school diploma required.
• At least 1 year of HR experience.

Work Environment

The position is a temporary assignment lasting 4-6 months, with working hours from Monday to Friday, 8:00 AM to 4:30 PM. The role is based in an office within a manufacturing environment. The company fosters a supportive and challenging work environment where ideas can be shared, and professional growth is encouraged. Safety is a priority, and there is a strong emphasis on balancing work and family life. As a fourth-generation family-owned business, the importance of family is deeply valued.

This is a Contract position based out of Orangeburg, NY.

The pay range for this position is $20.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Orangeburg,NY.

This position is anticipated to close on May 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.