Accounts Payable Specialist

Working at MAG means joining a mission‐driven organization that empowers communities to achieve their vision. MAG emphasizes a collaborative culture – “we are stronger when we work together” – and offers employees “room to grow” via training and education support. 

The Accounts Payable Clerk is responsible for administering the company's accounts payable process, including verifying, processing, and reconciling invoices, expenses, & payments. This position ensures that all financial obligations are met accurately and on time.

Essential Duties & Responsibilities-

Thoroughly reviews invoices, purchase orders, and expense reports to ensure accuracy and completeness

Enters invoice & payment data into accounting software, ensuring proper coding and categorization

Prepares & processes payments, such as checks, ACH transfers, or wire transfers, & ensures timely remittance

Reviews & processes employee expense reports, ensuring compliance with company policies & expense guidelines

Regularly reconciles vendor statements with AP records to identify discrepancies and address them promptly

Maintains accurate and organized accounts payable records and documentation

Assists in month-end & year-end closing procedures, including reconciliations and financial reporting

Generates reports related to accounts payable for management and auditing purposes

Identifies opportunities to improve AP processes & suggest efficiency enhancements

Other duties as assigned

Job Specifications:  

Required Qualifications-

• Excellent organizational skills and attention to detail
• Excellent written & verbal communication skills
• High attention to detail and strong organizational skills
• Ability to maintain confidential & meticulous records
• Experience with accounting software
• Proficiency in Microsoft Office Suite and other office software
• Ability to follow verbal & written instructions
• 2 - 3 years bookkeeping, accounts payable, or accounts receivable experience
• Certified Accounts Payable Professional (CAPP) or an Associates Degree in Accounting (Preferred) 
• Experience with NetSuite accounting software (Preferred)

Working Conditions:  

This job operates in a professional office environment. This role routinely uses standard office equipment. This will be an hourly position, with part-time hours between 20 - 29 each week.

Physical Requirements: 

This position requires sitting for long periods of time and performing computer related work. The individual must be able to lift and carry up to 20 pounds.