ADMINISTRATIVE ASSISTANT

Our vision is to be recognized as a world-class leader for providing and coordinating a full array of mobility and community services. LYNX mission is to link our community by providing quality mobility options with innovation, integrity and teamwork.

Position Overview:

The Administrative Assistant provides essential administrative and clerical support to assigned departments, helping ensure efficient, day-to-day operations.  This position coordinates schedules, meetings, correspondence, records, reports, and other administrative activities while serving as a professional point of contact for internal and external customers. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and providing excellent customer service in a fast-paced environment. 

Essential Functions: This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to the job.  All employees will be expected to perform other duties as assigned. All jobs require regular and reliable attendance.

• Provides general administrative and clerical support including mailing, scanning, faxing, and copying.
• Schedules and coordinates meetings, appointments, and travel arrangements.
• Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.
• Maintains electronic and hard copy filing and records systems.
• Handles requests for information and data.
• Resolves administrative problems and inquiries.
• Prepares agendas for meetings and takes detailed minutes or notes.
• Assists in the preparation of various reports.
• Assists with requisitions and purchase orders in accordance with internal policies; reconciles expenses as needed.
• Orders office supplies and maintains office equipment.
• Supports department-specific projects and programs as needed.

Required Qualifications:

• High School diploma or GED and five (5) years’ experience in progressively more responsible secretarial/clerical support position(s). 
• Additional directly related experience beyond the minimum requirement may substitute for the required education on a year-for-year basis.

Knowledge, Skills, and Abilities (KSAs):

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively across departments.
• Ability to exhibit a professional, courteous demeanor.
• Ability to work in a diverse environment.
• Excellent communication and interpersonal skills, including the ability to establish and maintain positive working relationships with those encountered in the course of work using principles of excellent customer service.

Work Environment and Special Considerations:

• Works in an office environment and requires long periods seated. 
• This position requires close visual acuity to perform an activity such as viewing a computer terminal and extensive reading.
• This position requires the ability to verbally express or exchange ideas by means of spoken word.
• Any employee using a company vehicle must possess a valid Florida driver’s license and maintain a safe driving record.

Support Personnel Workforce Members: LYNX provides the community with much needed public transportation, and it is important for the Agency to resume its services as quickly and as safely as possible in the event of any natural, technological, or human-caused emergency or disaster. This position is considered support personnel of LYNX’s emergency preparation and response efforts during an emergency or disaster and as such, shall be expected to return to their normal work schedule as soon as possible or when otherwise notified after the emergency has occurred.

Reasonable accommodation will be made for otherwise qualified individuals with a known disability, when required by law. This description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 

Why Join LYNX:

• Free employee only health insurance and long-term disability
• Dental, vision, short -term disability insurance available
• Exceptional Retirement Benefits
• Competitive pay and benefits
• Paid Holidays
• Paid Vacation and Sick Leave
• Free LYNX bus transportation for employee, spouse and children
• Employee wellness center
• Credit Union Membership

Sponsorship Notice: LYNX does not sponsor employment-based visas, including H-1B. All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

STEM OPT: LYNX is not a STEM-OPT Employer. 

LYNX fully commits itself to providing equal opportunity to all persons without regard to race, color, national origin, sex, age, religion, or disability.