Executive Assistant

Company Overview

Founded in 1906, over the last 110+ years' CEMEX has grown into a global building materials company that provides high quality products and reliable service to customers and communities throughout the Americas, Europe, Africa, the Middle East, and Asia.  Here at CEMEX we offer our employees competitive wages, career growth, excellent benefits including health, dental & vision plans, vacation or paid time off,  employee assistance program and retirement plan options, along with over a century of stability to build your next career on! To learn more about our company culture and why you should join us, visit us at www.cemexusa.com/careers. For direct access to CEMEX Career Opportunities, visit us at https://jobs.cemex.com/.

Job Summary

The executive assistant provides high-level administrative support to company executives by conducting research, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.  

Job Responsibilities

• Complete a broad variety of administrative tasks for the Executive including: managing extremely active calendars; complete expense reports; compose and prepare correspondence; arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
• Communicate directly, on behalf of the Executive with executives, administrative and management personnel on all matters related to the organization
• Research, prioritize and follow up on incoming issues and concerns addressed to the Executive, including sensitive or confidential issues. Determine appropriate course of action, referral or response
• Manage multiple projects in a fast-paced environment and prioritize projects that requires the Executive’s involvement, including off-site high level visits, involving the management of critical logistics, such as developing schedules or preparing meetings, arranging facilities, IT support, caterers, issuing information and invitations, and working alongside other internal departments as needed
• Work closely and effectively with the Eexcutive to keep them well informed of upcoming commitments and responsibilities, and help to build relationships crucial to the success of the organization
• Highly focused and results-oriented in supporting complex, deadline-driven operations, able to maintain goals and priorities and resolve issues in initial stages
• Assist with some personal matters

Qualifications

• 5-10 years experience supporting C suite level Executives
• Bachelor’s degree preferred
• 5-10 years experience with calendar management, arranging travel and meeting coordination.

Knowledge, Skills, and Abilities

• Highly analytical, discreet  and diplomatic
• Strong project management skills and detail oriented
• Robust network & interpersonal communication skills, including  written communications (English-Spanish)
• Self-confident, resourceful with stakeholder-oriented thinking and well-rounded business perspective
• Experience in a high volume, fast paced environment with strong attention to detail
• Ability exercise discretion with confidential information

Working Conditions

• Capability to work extended hours as necessary
• Ability to work with standard office/computer Equipment
• Capable of working in an open office environment

Physical Requirements

• Requires walking, sitting, lifting, pushing, pulling, and climbing to a significant degree
• Exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently.   Job involves sitting most of the time, but also involves walking or standing for brief periods of time
• While performing the duties of this job, the employee is regularly required to talk and hear, in order to communicate to employees/visitors 

Legal Notices

CEMEX is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of race, color, religion, religious creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital or familial status, military or veteran status, or any other characteristic protected by under federal, state or local law in the programs or activities which it operates.

CEMEX will consider for employment qualified applicants with criminal histories in a manner consistent with all local, state and federal laws.

CEMEX is an E-Verify participating employer.

Arizona Smoke-Free Act.  CEMEX complies with the State of Arizona’s Smoke-Free Act (Arizona Revised Statutes § 36-601.01). Smoking and/or the use of tobacco or related products is prohibited in and on CEMEX property as well as any building and/or vehicle owned or leased by CEMEX.

CEMEX offers both competitive pay and benefits. Benefits applicable to this position may include, but are not limited to, medical, dental, vision, 401(k), Paid Time Off, and Holiday Pay, as well as a comprehensive wellness program to help keep employees and their families healthy and well. You can learn more about CEMEX Benefits by visiting the CEMEX USA Benefits and Well-Being page. (https://www.cemexusa.com/careers/life-at-cemex/benefits-well-being).

EEO Statement - En Español

CEMEX es una institución EEO/AA (igualdad de oportunidad/acción afirmativa) y no discrimina en base al sexo, edad, raza, color, religión, discapacidad física o mental, credo, origen nacional, estatus veterano, orientación sexual, infomación genética, identidad de género, o expresión de género en los programas o actividades los cuales opera.