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What you will be doing
- Print daily statements, copy all related back-up and mail with statements as necessary.
- Accurately post City ledger payments daily. Process returned checks through City Ledger and accurately complete check requisition to reimburse bank.
- Clear "comp" accounts daily. Verify division/account numbers on all departments.
- Print weekly reports.
- Promptly sign for, set up account for, and accurately log advance deposits.
- Promptly research and courteously answer guest inquiries. Respond to guest inquiries with 2-4 days of receipt.
- Promptly and accurately post all charges and rebates.
- Write up banquet check log.
- Accurately calculate and log Catering/Sales breakdowns.
- Promptly audit and log missing banquet checks, immediately informing supervisor of any discrepancies.
- Accurately review and complete all credit verifications for direct bill accounts. Maintain and organize accurate direct billing file.
- Complete all no-show invoices within one (1) week of event, ensuring accounts are written off if not paid within thirty (30) days.
- Ensure all invoices and group billings over $1,000 are sent by certified mail within one (1) week of the event.
- Complete all invoicing to customers within one (1) week of event including daily statements, delinquency statements every thirty (30) days and correspondence letter.
Qualifications
What we are looking for
- Strong communication skills verbal and written
- Minimum 1 year experience in Accounting functions
- High work ethic and self-initiative
- Ability to complete complex financial accounting calculations and analysis
- Knowledge of federal, state and local employment laws and regulations
- Efficiently operate a ten-key calculator and a computer keyboard
- Strong computer skills in Microsoft Suite
- Someone who enjoys working as and being part of a team that provides great experiences for our Guests!
Physical Requirements (In-Office Role)
- Ability to work in a standard office environment.
- Prolonged periods of sitting at a desk and working on a computer. (6-8 hours a day)
- Occasional standing and walking throughout the workday.
- Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment.
- Ability to communicate effectively verbally and in writing.
- Occasionally required to stand, walk, bend, reach, or carry items.
- Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies).
- Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles).
- Ability to hear and participate in conversations and meetings, use phone and/or headset
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
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