Office Coordinator

About Fastening Specialists

Fastening Specialists is a growing industrial distribution company serving customers across the United States. We specialize in providing high-quality fastening solutions and reliable service to manufacturers and businesses that rely on precision, consistency, and strong partnerships.

Our team takes pride in maintaining a professional, collaborative workplace where employees support each other and contribute to the company’s continued growth.

About the Role

We are adding a new Office Administrator position to support the daily administrative needs of our office. This role focuses on supporting day-to-day office operations and assisting team members across departments.

The Office Administrator will work closely with employees throughout the office, helping coordinate administrative needs, maintaining organization, and ensuring daily operations run smoothly.

As this is a new role, there will be opportunities to help shape and improve office processes over time. During the first 90 days, the recurring responsibilities will become more defined as the position becomes established.

Key Responsibilities

• Manage incoming mail, including sorting, opening, and routing documents
• Assist with office bill payments and administrative paperwork
• Order and maintain office supplies and coordinate with local vendors
• Help route incoming calls and direct inquiries to the appropriate team members
• Assist employees with administrative questions and day-to-day needs
• Maintain organization of routine office processes and documentation
• Coordinate employee recognition initiatives such as birthdays, anniversaries, and small appreciation programs
• Support general office operations through recurring daily administrative tasks

The role typically involves 10–12 recurring administrative tasks per day, along with occasional requests that arise during normal office operations.

Qualifications

• Prior office or administrative experience preferred
• Strong organizational and communication skills
• Comfortable interacting with employees and external vendors
• Able to manage multiple small tasks throughout the day
• Professional, approachable, and service-oriented mindset
• HR or general administrative background is a plus