The Human Resources Assistant will play a key role in supporting day-to-day HR operations, with a strong focus on recruitment activities. This position is responsible for sourcing candidates, conducting phone screens, coordinating interview schedules, and occasionally participating in interviews. The ideal candidate is highly organized, detail-oriented, and confident in managing professional communication over the phone and via email.

Essential Functions

Assists with end-to-end recruitment processes, including job postings, resume screening, and candidate tracking.
Conducts initial phone screens to evaluate candidate qualifications, interest, and fit for the role.
Schedules interviews and coordinates communication between candidates and hiring managers.
Maintains accurate, up-to-date records in the applicant tracking system (ADP Workforce Now).
Supports hiring events and recruitment campaigns as needed.
Communicates promptly and professionally with candidates to ensure a positive experience throughout the hiring process.
Participates in the planning and execution of employee engagement events.
Maintains the integrity and confidentiality of all human resources files and records.
Ensures compliance with all applicable federal, state, and local employment laws and regulations.
Provides general administrative support to the Human Resources team.
Performs other related duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalent.
Experience & Certifications: 1 year of experience performing administrative/clerical duties.
Strong phone and interpersonal communication skills.
Proficient with Microsoft Office Suite or related software.
High level of discretion and confidentiality.

Preferred Qualifications

Excellent verbal and written communication skills.
Excellent organization skills and attention to detail.
Experience with Applicant Tracking Systems.
Ability to manage multiple tasks and deadlines in a fast-paced environment.

Supervisory Responsibility

N/A

Physical Demands

Ability to remain in a stationary position.
Moves throughout the museum.
Ascends/descends stairs throughout the museum.
Observes and reacts to the needs of guests, staff, volunteers, and community partners.
Communicates and exchanges accurate information with guests, staff, volunteers, and community partners in a variety of formats including in-person, electronically, and over the phone.
Operates a computer and/or office equipment efficiently and accurately.
Manipulates and moves components weighing up to 25 pounds, including those that may be low to the ground or above eye level.
Rarely works in outdoor environments.
Frequently works in indoor environments.
Coping with demands and stresses associated with job and work environment.
Kneeling and Crouching (Rarely).
Weight Levels – Lift, Push, Pull
Up to 25 pounds

Expected Hours of Work & Travel

This position is full time and primarily works Monday – Friday. Hours can vary based on the needs of the organization.
Travel throughout the Central Florida area may be required to attend conferences or participate in community events.

Telecommuting
This position is required to be onsite 100% of the time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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