Admissions Administrative Assistant

Job DetailsLevel: ExperiencedJob Location: Owasso, OK 74055Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $14.00 - $16.00 HourlyJob Category: Admin - ClericalPosition: Admissions Administrative Assistant Reports To: Head of Admissions Status: Full Time, Non-Exempt Schedule: 52 Week (3 days/week in the summer) Benefits: Full Benefit Eligible Job Summary: The Admissions Administrative Assistant plays a vital role in supporting the Head of Admissions, with a primary focus on assisting with the admissions process. This position manages student databases, coordinating appointments and events, and ensuring that all student records are organized and maintained. Qualifications: Must be a committed Christian and demonstrate a Christ-centered lifestyle. Member of a local church in good standing. Demonstrates spiritual and organizational leadership. Minimum of a Bachelor’s degree, preferably in a related field. Pleasant and professional presentation of self. Excellent communication skills, including writing, layout, and editing. Ability to think strategically and act accordingly. Proficiency in G Suite programs and Microsoft products. Must maintain knowledge of school software platforms, social media platforms, and learning management systems. Intimate knowledge and experience working with schools.   Essential Functions: Admissions Support & Coordination Create and maintain the annual admissions calendar, including screening and family interview scheduling. Oversee all communication related to admissions appointments, including confirmations, reminders, and follow-ups. Organize and prepare data and paperwork for screenings and interviews, ensuring all necessary materials are ready for administration staff. Maintain student data specific to the admissions process, including birth certificates, immunization records, and educational records. Maintain records for enrolled students, including testing and academic records. Organize and maintain both digital and hardcopy student record files, ensuring records are up-to-date and easily accessible. Coordinate and assist with admissions events and activities. Student Records & Administrative Support Assist the Head of Admissions with additional duties as needed, ensuring smooth operation of the admissions process and student data management.     Physical and Safety Requirements: This is a safety-sensitive position; employees may be required to undergo drug and alcohol testing. Ability to sit for extended periods and work at a desk or computer. Ability to communicate clearly and effectively in person, via phone, and email.   Additional Expectations: Maintain confidentiality and uphold professional ethics. Attend school events such as chapel, staff meetings, and other school functions when possible. Participate in school initiatives such as fundraising, recruitment, and volunteer programs as needed. Flexibility to take on other duties to support the school as necessary.