Description

Inventory & Asset Control Specialist ( Not to Exceed 9 Months)

Department: Maintenance

Reports To: Senior Maintenance Manager

Status: Non-Exempt | Full-Time (40 hours/week)

AMP Assignment: 47/50/3

Position Summary

The Inventory Control Clerk is responsible for maintaining accurate inventory control and tracking systems for maintenance materials, supplies, equipment, and appliances. This position supports efficient maintenance operations by ensuring materials are properly received, stored, issued, and documented in accordance with Housing Authority policies, procurement standards, and applicable regulations.

The role requires strong attention to detail, organization, accountability, and the ability to support a fast-paced maintenance environment.

This position is a temporary appointment not to exceed nine (9) months. Continued employment beyond this period may be considered based on operational needs, funding availability, and performance.

Essential Duties and Responsibilities

The following duties represent the primary functions of the position and are not intended to be all-inclusive:
Maintain accurate inventory records for maintenance supplies, equipment, tools, and appliances
Receive, inspect, and verify incoming shipments against purchase orders and packing documentation
Organize and store inventory in a safe, secure, and accessible manner within warehouses and storage areas
Issue materials, tools, and equipment to maintenance staff and track usage and distribution
Monitor inventory levels and communicate reorder needs to appropriate staff
Assist with procurement processes in accordance with agency purchasing policies and thresholds
Conduct routine cycle counts and annual physical inventories; investigate and reconcile discrepancies
Maintain inventory tracking systems (manual and/or electronic, including Yardi or similar systems)
Track appliances (e.g., refrigerators, stoves, water heaters), including condition, location, and repair/replacement status
Support inventory tracking related to unit turns, work orders, and preventive maintenance programs
Prepare inventory reports related to usage, cost analysis, and stock levels
Ensure compliance with safety standards, internal controls, and procurement requirements
Maintain clean, organized, and secure warehouse and storage areas
Assist with surplus property handling, disposal, and recycling in accordance with policy
Support maintenance staff by locating and staging materials, parts, and equipment as needed
Assist with upkeep and organization of maintenance annex and storage facilities
Perform other related duties as assigned

Compliance and Equal Opportunity Statement

The Housing Authority is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected classification under applicable law.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations will be provided to qualified individuals with disabilities to perform the essential functions of this position.

Requirements

Minimum Qualifications

High school diploma or equivalent (G.E.D.) required
Minimum of one (1) year of experience in inventory control, warehouse operations, maintenance support, or a related field
Valid driver’s license and ability to be insured under the Authority’s vehicle policy, if applicable
Ability to successfully complete required background, drug/alcohol, and driving record screenings

Preferred Qualifications

Two (2) or more years of experience in inventory control or materials management
Experience in public housing, property management, or a governmental environment
Familiarity with Yardi or similar inventory/property management systems
Basic knowledge of maintenance materials, appliances, and tools used in residential housing operations

Core Competencies

Attention to Detail – Ensures accuracy in inventory counts, records, and documentation
Accountability & Integrity – Maintains reliable inventory controls and safeguards assets
Organization & Time Management – Effectively prioritizes tasks and manages inventory workflows
Communication Skills – Communicates clearly and professionally with staff, vendors, and leadership
Problem Solving – Identifies discrepancies and implements corrective actions
Team Collaboration – Works effectively with maintenance and administrative staff to support operations

Knowledge, Skills, and Abilities (KSAs)

Knowledge

Inventory control procedures, stock management, and warehouse operations
Basic procurement and supply tracking processes
Safety practices related to storage and handling of materials
Standard office software and inventory tracking systems

Skills

Maintaining accurate inventory records and conducting physical counts
Using inventory systems, spreadsheets, and databases (e.g., Excel, Yardi)
Organizing materials, tools, and equipment efficiently
Communicating effectively with internal teams and external vendors

Abilities

Work independently with minimal supervision while following established procedures
Maintain confidentiality and accuracy in recordkeeping
Adapt to changing priorities and operational needs
Perform routine administrative and inventory-related tasks with consistency and accuracy

Physical Requirements

This position involves a combination of warehouse and administrative duties.
Ability to lift, carry, push, or pull items weighing up to approximately 50 pounds
Frequent standing, walking, bending, reaching, and lifting
Ability to perform repetitive motions such as typing and handling materials
Ability to work in warehouse, storage, and occasional outdoor environments

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position in accordance with the Americans with Disabilities Act (ADA).

Work Environment and Supervision

This position operates under the general supervision of the Senior Maintenance Manager or designee. Work assignments are typically provided with expected outcomes, allowing the employee to determine appropriate methods and approaches to complete tasks efficiently.

The role requires the ability to exercise independent judgment, attention to detail, and problem-solving skills in managing inventory control processes, tracking materials and equipment, and supporting maintenance operations.

Work is periodically reviewed for accuracy, completeness, and compliance with established policies, procedures, and applicable regulations.

Learn more about this Employer on their Career Site