Fiscal Specialist

Fiscal Specialist 

Office of Financial Services

Job Summary: 

Independent clerical accounting work maintaining a variety of complex accounting and financial records.

Job duties include:

• Audits and verifies invoices and supporting documentation against purchase orders and contracts to ensure accuracy, compliance, and strong internal control of the disbursement of funds to vendors within the established policies and procedures governing disbursements. The invoice audit includes review of purchase orders and contracts, receiving documents, verification of vendor name, vendor number and vendor address, account number, proper approvals, proper supporting documents and verification of scope of work. Take appropriate action to resolve problems identified during audit of the invoice. Ensure compliance with the Statutory Prompt Payment Act. Reviews vendor statements for missing invoices or discrepancies.
• Records invoice information in Enterprise Content Management (ECM) system and prepares for payment in the District’s financial system (GEMS). Initiates reports necessary for quality assurance. Balances voucher batch reports weekly. Prints check payments, prepare payments for distribution through the mail, including specific instructions and remittance information. Advises payment recipients to promote and establish electronic payment processing for future disbursements.
• Audit and approve all purchasing card E-receipts for assigned area of responsibility in banking software and ECM. Follow up with appropriate staff as needed to resolve discrepancies and ensure timely processing of E-receipts.

Skilled In:

Auditing and processing of invoices; data entry; communication, both oral and written; handle multiple tasks at the same time; report generation; operation of various standard office computer software (Word, Excel, etc.)

Minimum Qualifications:

A high school diploma or G.E.D. and four years of bookkeeping or clerical-accounting experience; an Associate degree from an accredited community college, state college, or university in Business Administration can count toward two of the four years of required experience; a Bachelor degree from an accredited community college, state college, or university in Accounting, Finance, Business Administration, Public Administration, or related field can substitute for the four years of required experience.

Physical Requirements/Working Environment:

General office environment. 

Additional Details: