CITY MANAGER

Position Summary Essential Duties and Responsibilities:

Under general policy guidance from the City Commission, plans, organizes, integrates, fiscally controls directs, administrator, reviews and evaluates the activities, operations, programs, and services of the City of Palatka. Serves as the top appointed administrator in the City, responsible for carrying out the policies and programs determined by the elected City Commission. Ensures development and execution of budget; ensures City government operations and functions effectively serve the needs of Palatka residents and other stakeholders, while complying with applicable laws and regulations; and performs related duties as assigned by the City Commission.

Position Summary Essential Duties and Responsibilities:

** This is a Temporary Interim City Manager position, possible up to 6 months. This position is not eligible for application of the Permanent City Manager position.

The City Manager is appointed by the City Commission and serves as the chief administrator of Palatka municipal government. The duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position of the work is similar, related of a logical assignment.

• Plans, organizes, controls, integrates, and evaluates the work of all City departments to ensure that operations and services comply with the policies and direction set by the City Commission and with all applicable laws and regulations; develops and recommends adoption of the annual budget and other business, infrastructure and resource plans; directs the development of the capital improvement plan budget for approval by the Commission; monitors the implementation of adopted budgets.
• Plans and evaluates management staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; provides compensation and other rewards to recognizes performance; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the City’s personnel rules and policies.
• Provides leadership to develop and retain highly competent, public service-oriented staff through selection, compensation, training, and day to day management practices that support the City’s mission, operating plans and objectives.
• Assess community and citizen needs and ensures objectives and priorities are focused on meeting those needs effectively, efficiently and with high quality municipal services; directs development and implementations of initiatives for service quality improvement; provides day to day leadership to ensure a high performance, service-oriented work environment consistent with sound management principles.
• Work closely with the City Commission, a variety of public, private and community organizations and citizen groups in developing and implementing programs to achieve City  priorities and solve community problems; directs and coordinates preparation of analyses and recommendations on public policy issues and on long range plans for City services; develops and coordinates proposals for actions on current and future City needs; represents the City and works closely with appointed boards, committees and public and private officials to achieve 3 planned action and results.
• Develops Commission meeting agenda with Mayor; attends and participate in all City Commission meetings.
• Interprets City Commission instructions and request; makes interpretations of City ordinances, codes, and applicable laws and regulations to ensure compliance.
• Directs and oversees the preparations of a wide variety of reports and presentation of press releases and, materials for dissemination to the media and the public; maintains effective relationships with the media.
• Directs and oversees the creation and maintenance of comprehensive, effective human resources management programs, policies and systems consistent with the City’s Commission's guidance; directs and monitors the City’s labor negotiations an labor programs and initiatives; directs the improvement of management systems, process and measurement techniques to improve City operations and effectiveness.
• Participates in regional, state, and national meetings and conferences to stay abreast of trends and technology related to municipal programs and operations.
• Participate in professional and community organization on behalf of the city and as part of the City’s public affairs program and maintains good working relationship with key community constituencies.
• Provides personal leadership for projects and programs that are highly sensitive, political, or controversial.

Knowledge, Skills and Abilities:

• Plan, integrate and direct a broad rife of complex municipal services and programs.
• Define public policy, management, and operational issues.
• Presents proposals and recommendations clearly and logically in public meeting.
• Understand, interpret, explain, and apply city, state and federal laws and regulations governing in conduct of City operations.
• Evaluate, develop, and implement management systems, policies and controls, exercise expert, independent judgment with general policy guidelines.
• Prepare clear, concise, and comprehensive correspondence, reports and other written material; establish and maintain effective working relationship with the City Commission, all levels of City management, other governmental officials, community and civic organizations, employee organizations, employees, the media and the public.
• Exercise that and diplomacy in dealing with highly sensitive political, public policy, community and employee issues and situations.

• Principle and practices of organization design and development, long range planning, public administration, public financing, municipal budgeting, financial administration, program, and policy formulation, purchasing and maintenance of public records. 
• Applicable state and federal laws and regulations governing the administration and operation of a municipal agency. 
• City functions and associated management, financial and public policy issued, organization and functions of an elected City Commission. 
• and practices of sound business communications; techniques of effective public relations.
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Education and/or Experience:

• Graduation from a four-year college or university and at least ten years or a combination of education  and progressively responsible experience in management or administration.
• Florida Driver’s License to be obtained within 6 months of hire date.

Environment & Physical Requirements

• The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person, in meeting and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to walk and stand.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this class, the employee is regularly required to use written and oral communications skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret situations; use mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with City Commission, City management, public and private officials, City Staff, civic and community groups, media representative, and the public.
• The employee works under typical office conditions, and the noise level is usually quiet.
• Applications shall consist of a resume with a signed cover letter outlining qualifications, a list of three (3) professional references and a salary history and requirements, and a signed Background Search Release Form/Drug Testing Consent Form (see Attached Files).  
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel in this position.

An individual must be able to perform the essential functions of the job with or without reasonable accommodation. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. 

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.