Administration D - Engineering Administrative Assistant

Job Title: Engineering Administrative Assistant     

Job Code: 42621

Job Location: Palm Bay, FL 

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:
L3Harris Technologies is seeking a highly organized, proactive, and detail‑oriented Administrative Assistant to provide comprehensive administrative support to Engineering Managers and senior leadership within the Intel & Cyber Division. This role requires exceptional professionalism, integrity, judgment, and the ability to operate effectively in a fast‑paced, dynamic environment with multiple competing priorities.
The ideal candidate is a resourceful self‑starter with strong interpersonal skills who can work independently or collaboratively, manage complex tasks, and maintain strict confidentiality.

Essential Functions: 

• Provide administrative support to Engineering functional leadership
• Manage complex calendars, schedule and coordinate meetings, events, interviews, and appointments
• Prepare, edit, format, and publish reports, spreadsheets, presentations, memoranda, agendas, and other documents using Microsoft PowerPoint, Word, Excel, Outlook, and SharePoint
• Create, maintain, and organize databases, shared files, and functional discipline artifacts
• Coordinate travel; prepare itineraries; assist with timely expense report submissions
• Prioritize, track, and help drive completion of key deliverables; follow up on outstanding actions
• Conduct basic research and data analysis in support of program and organizational needs
• Support meetings and conferences, including logistics and food service arrangements
• Draft and prepare presentation materials for both internal and executive-facing reviews
• Distribute mail, packages, and paperwork; relay messages and provide information to callers
• Process overtime requests and support other administrative workflows
• Perform additional related duties as required to support leadership and engineering execution
• Ability to obtain US Government Clearance

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills: 

• Active Top Secret/SCI Security Clearance
• Proficiency with Microsoft Office tools including Outlook, PowerPoint, Word, SharePoint, and Excel, including experience with data manipulation and the creation / management of pivot tables
• Experience navigating Power BI dashboards and applying filters to support organizational analytics
• Experience supporting senior executives and/or senior government or Department of Defense stakeholders
• High energy, positive attitude, and collaborative mindset

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