Recepcionist-HR Clerk FL (4098)

Job DetailsJob Location: Palmetto, FL 34221Position Summary The HR Clerk / Receptionist provides administrative and clerical support to the Human Resources department while managing the front reception area. This position serves as a professional and welcoming first point of contact for employees, applicants, visitors, and vendors. The HR Clerk / Receptionist assists with employee records, onboarding, attendance, payroll-related documentation, employee questions, and general office responsibilities while maintaining confidentiality and professionalism. Essential Duties and Responsibilities Reception & Administrative Support Greet employees, applicants, visitors, and vendors in a professional and friendly manner. Answer and direct incoming phone calls and messages. Maintain an organized and professional reception area. Assist visitors with sign-in procedures and direct them to the appropriate department. Receive, sort, and distribute incoming mail and documents. Assist with scanning, copying, filing, and maintaining company records. Prepare documents, forms, notices, and other HR-related materials. Maintain office supplies and notify management when supplies need to be reordered. Human Resources Support Assist with the new-hire onboarding process, including preparation of employee paperwork and orientation materials. Assist with employee files and ensure required documents are properly maintained. Assist employees with basic HR questions and direct more complex questions to the HR Manager/HR Generalist. Assist with maintaining employee information in Paycom and other HR systems. Assist with employee badge/access card requests and documentation. Assist with tracking attendance, vacation, sick time, and other employee records. Assist with processing employee status changes, transfers, and terminations. Maintain confidentiality of employee and company information at all times. Assist with employment verification requests and other routine HR correspondence. Help ensure HR records are organized and audit-ready. Payroll & Timekeeping Support Assist with reviewing employee timekeeping records and identifying missing or incorrect punches. Assist employees and supervisors with basic timekeeping questions. Collect and organize payroll-related documentation. Assist the HR team with weekly payroll preparation and verification. Assist with processing employee reimbursement and other payroll-related requests as assigned. Maintain accurate documentation for payroll and personnel records. Employee Support Serve as a helpful point of contact for employees visiting the HR office. Assist employees with locating forms, policies, and HR resources. Help communicate HR announcements, employee events, and company notices. Support employee engagement activities and company events as needed. Maintain a professional, respectful, and service-oriented relationship with employees at all levels. Additional Responsibilities Assist with HR audits and compliance-related projects. Assist with organizing employee files and preparing documentation for internal or external audits. Support safety, training, and employee engagement initiatives when needed. Perform other duties and special projects assigned by the HR Manager or HR Generalist. QualificationsQualifications High school diploma or equivalent required. Previous experience in Human Resources, office administration, customer service, or receptionist duties preferred. Bilingual in English and Spanish preferred. Strong organizational and time-management skills. Excellent verbal and written communication skills. Professional and approachable demeanor. Ability to maintain confidentiality and handle sensitive information. Proficiency with Microsoft Office, including Word and Excel. Ability to learn and utilize HR/payroll software such as Paycom. Strong attention to detail and accuracy. Ability to work independently while also supporting the HR team.