At Recor Medical, we are pioneering Ultrasound Renal Denervation (uRDN) therapy to treat hypertension, the leading cardiovascular risk factor in the world. With our Paradise™ uRDN System, we’re on a mission to provide the millions of people who suffer from hypertension with a non-drug and minimally invasive option to lower their blood pressure. Join us on our journey and make a meaningful impact on the lives of people around the globe.

Position Summary

The Administrative Assistant (“AA”) reports directly to the Chief Medical Officer (CMO) and will provide a full range of administrative support to leverage and maximize the CMOs productivity including support of direct reports as required. Additionally, the AA will support up to 3 leaders including the General Manager of North America (duties include but not limited to calendar management, expense reporting and, such other meetings as requested); the VP, Marketing and Market Access (duties include but not limited to P.O. support, travel and payment arrangements for customers and on-site event logistic support ) and other functional leaders as needed.

The AA is primarily responsible for the organization, prioritization, and overall management of the CMO’s dynamic meeting and travel schedule. The AA will serve as a liaison between internal and external customers, executive management, and outside organizations. This position requires an experienced, confident, intellectually curious, tech-savvy, confidential, and accountable executive administrator who is a strong team player. This AA is comfortable working at a fast pace, in an informal people-oriented environment, with high attention to detail, process, and quality, and is inspired to participate in a medical/scientific company whose mission is to help fill a significant global unmet medical need.

Responsibilities and Duties

Work closely with the CMO on to-do lists and help execute priorities.
Review and prioritize the CMO’s emails/day as required. Flag is the most important item for her attention. Respond as appropriate, re-route or file in appropriate folders.
Calendar / Meeting Management
Update KPIs and Dashboards; participate in departmental meetings as required by CMO or designee; minute meetings as requested; keep appraised of projects, priorities and follow up on assigned action items
Serve as liaison with the executive team; assist with internal and external communications.
Proactively schedule and plan all weekly, monthly and management meetings
Make travel and hotel arrangements, register for conferences.
Assist in the assembly of appropriate materials to prepare the CMO for the meetings; distribute materials, follow up on outstanding items, compile briefing documents, etc.
Plans and coordinate, all logistical aspects of the CMO’s travel arrangements (ground and air transportation services, hotel and restaurant reservations). Prepare a detailed itinerary for trips.
Process expense report.
Additional duties and responsibilities to be agreed by leaders with approval of the CMO

Requirements

Bachelor’s degree and minimum 5(+) years of Executive support (C-Suite support preferred). Prior experience supporting a senior executive in a fast-growth tech start-up, biotech or medical device environment preferred; prior knowledge of working in a global company across time zones an advantage
Strong organizational and time management skills
Excellent communication skills
Proficiency in Microsoft Office Suite (PowerPoint; Word; Excel; Outlook)
Ability to work independently and proactively
Strong problem-solving skills
High level of professionalism and discretion
Experience with travel booking or expense reporting software
Able to work onsite at the Palo Alto Headquarters

Salary range: $55.05/Hr- $61.05/Hr (Commensurate with experience, skills, education and training)

**This is Hourly/ Non - Exempt role

The successful candidate's starting base pay will be determined based on job-related skills, experience, qualifications, work location and market conditions. The expected base pay range for this role may be modified based on market conditions.

Equal Employment Opportunity
At Recor Medical, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Pre-Employment Requirements

At Recor Medical, patient safety, integrity, and regulatory compliance are foundational to everything we do. To support these standards, employment is contingent upon meeting the following requirements:

Background Screening & Drug Testing: Final candidates may be required to successfully complete a background check and/or drug screening, conducted in accordance with applicable laws and regulations.
Washington Fair Chance Act Compliance (if applicable): For applicants who reside in or are applying for roles based in Washington State, Recor Medical adheres to the Washington Fair Chance Act. This means we do not inquire about or consider criminal history until after an initial determination has been made that the candidate is otherwise qualified for the role, and we do not automatically exclude individuals based on criminal records.
New Hire Training: All employees are required to successfully complete Recor training program within their first 90 days of employment as a condition of continued employment.

Radiation Safety Requirement

Certain field-based roles at Recor Medical require work in environments where radiation sources (e.g., x-ray equipment) are in use. Employees in these roles will be issued a personal dosimetry badge to monitor occupational exposure and are required to wear it in accordance with company policy and applicable regulatory standards. This program is designed to ensure compliance with federal and state regulations and to maintain radiation exposure at levels that are As Low As Reasonably Achievable (ALARA). Additional guidance and protective equipment, as necessary, will be provided as part of onboarding and ongoing safety training.

Respecting your privacy is an essential part of the Company’s privacy program and we are committed to the proper handling of Personal Information collected or processed in connection with an Applicant’s application for employment, a Contract Worker’s work, or a Former Employee’s employment at Recor. Refer to our Applicant, Contract Worker & Former Employee Privacy Policy for more detail information.

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