CONSTRUCTION ADMIN ASSISTANT - RAC

Job DetailsLevel: EntryJob Location: RAC Panama City Corporate Office - Panama City, FL 32405Position Type: Full-Time (30 + hours/week)Education Level: High School/EquivalentSalary Range: $17.00 - $19.00 HourlyTravel Percentage: Not applicableJob Shift: DaysJob Category: Admin - ClericalJob Summary: The Construction Administrative Assistant supports the corporate construction staff and performs general office duties.  The position requires excellent communication skills with coworkers and job-site personnel.  Essential Job Duties and Responsibilities: Consult with Vice President, Project Managers, Project Superintendents and Project Coordinators on duties assigned. Liaison between corporate office and job site/field office(s) Prepare credit applications/establish new accounts (RAC/SCH) Request and obtain vendor numbers from corporate accounting office on new subcontractors, suppliers and vendors as needed Ensure subcontractor & supplier pay requests are submitted & processed by the required date Process invoices, credit cards as directed. Prepare and obtain necessary lien releases for subcontractors and suppliers Run errands as may be necessary (architect’s office, bank for petty cash deposits) Sort and distribute mail daily. Assist with office operations based on policies and procedures. Utilize Timberline/Timberscan to input and track payables. Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company. Distribute and/or file paperwork as directed. Coordinate travel plans as needed. Receive, prioritize and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors. Issue 72-hour Notices and other subcontractor correspondence as directed by Project Manager, Project Superintendent or Assistant Project Superintendent Maintain Serial Number logs Request and maintain Certificate(s) of insurance with required limits on all subcontractors Obtain W-9 Taxpayer Identification on all subcontractors, suppliers and vendors Contract Status report Notice to Owner report Daily logs Permit number list Plan deposit list MSDS from subcontractors & suppliers Punch management acceptance Sworn Statement of Account Vendor List Warranty List Construction completion tasks to prepare for management turnover Other miscellaneous duties as requested Essential Knowledge, Skills and Abilities: Strong knowledge of Microsoft Office programs, particularly Word and Excel. Good organizational and prioritization skills. Good verbal and written communication skills. Effective as a team-oriented problem-solver. Pursue job duties with a strong sense of urgency and little supervision. Valid driver’s license with ability to operate a motor vehicle. Work under multiple time constraints. Operate office equipment – computer, adding machine, copier, and scanner. Ability to read, write, compute basic math. Education and Experience: High School diploma or equivalent One to two years’ office environment and clerical experience, preferably in a construction office Physical Demands: Work in an office environment with a computer for a minimum of seven hours daily either standing or sitting Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking Must be able to write proficiently in a manner that all who read the printed material will understand Must be able to effectively communicate in e-mail, by phone, or in person during the course of the workday Operate a motor vehicle for company business Qualifications