27-009 Program Coordinator for Short Term Programs

Program Coordinator for Short Term Programs

Position # 27-009

WVU Parkersburg is a Community and Technical College located in Parkersburg, WV along with Jackson County Center in Ripley, WV and Innovation Technology Center in Vienna, WV.  We are not a branch of West Virginia University.  We are dedicated to teaching and are accredited by the Higher Learning Commission to offer certificates, associate and bachelor’s degrees.

Benefits

• Retirement plan with 6% mandatory every pay (biweekly) that is matched 100%
• Health and life insurance plans through PEIA and flexible benefits through Mountaineer Flexible Benefits
• Annual and sick leave for full-time non-exempt staff, exempt staff, and 12-month faculty
• Minimum 12 paid holidays per year
• WVU Parkersburg tuition waiver (if eligible) for an employee, employee’s spouse or dependent of a full-time benefits eligible employee who is 24 years of age or younger

Posted

08/31/2026 with an application deadline of 09/30/2026.

Employment Status

Non-Exempt/Classified/Hourly Staff, full-time regular, benefits eligible position. 

Shift

Variable.  Full time is considered 37.50 hours a week. 

Other Essential Job Requirements

• This is a fully on-site position; regular in-person presence is required to effectively support students, instructors, and program operations.
• Regular, predictable, and reliable attendance and punctuality are expected to ensure performance of the essential function of the job, including scheduled meetings and shifts.
•  Flexibility is required to support program needs, which may include occasional adjustments to work hours or locations for events, programs, or special initiatives.

Primary Location

Innovation and Technology Center – 1961 Innovation Drive, Vienna WV 26105

Pay Grade

04 ($18.46 - $23.33) Salary is commensurate with education and experience

Function/Summary

This position is responsible for developing, coordinating, and conducting short term programs.  This position will also assist with networking, recruiting, compliance, and continuous quality improvement endeavors.  This position works variable times and locations.

Minimum Qualifications

Education:

• Associate’s degree in business or related field or equivalent education and/or experience.
• Bachelor’s degree (Preferred)

Experience:

• 2 years’ experience working with business & industry, or related experience.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) and ability to quickly learn new systems
• Exceptional verbal and written communication skills, with the ability to communicate clearly and professionally with students, instructors, employers, and internal team members
• Strong interpersonal skills with a customer-service mindset; ability to create a welcoming, supportive, and professional environment for diverse populations
• Demonstrated ability to manage multiple programs, priorities, and deadlines simultaneously in a fast-paced environment
• Strong organizational and time management skills
• Ability to solve problems independently and collaboratively
• Ability to manage confidential and sensitive information with discretion
• High level of accountability, reliability, and consistent attendance
• Strong adaptability and flexibility in response to changing priorities, program needs, and unexpected challenges

Duties/Responsibilities

Training Program Development & Delivery – 65%

• Coordinate the planning and implementation of short-term training programs in collaboration with instructors, internal departments, and external partners
• Support the development and organization of program materials, schedules, and training plans in partnership with subject matter experts (SMEs)
• Assist instructors and SMEs in preparing for program delivery, including providing guidance on program expectations, student needs, and college processes
• Facilitate program logistics, including scheduling, classroom or space coordination, materials preparation, and communication with students
• Monitor program progress and provide ongoing support to ensure smooth delivery of programs
• Maintain accurate and up-to-date program records, including curriculum materials, student documentation, and training outcomes
• Assist in evaluating program effectiveness by gathering feedback from students, instructors, and partners, and identifying opportunities for improvement\
• Serve as a liaison between students, instructors, and external partners to address questions and resolve issues during program delivery

Administrative Tasks – 30%

• Coordinate and manage scheduling for training programs, meetings, and events, including room reservations, instructor coordination, materials preparation, and enrollment tracking
• Manage program communications, including coordinating logistics for meetings, events, and participant outreach
• Process and track required documentation for instructors and trainers to ensure timely credentialing, onboarding, and compensation
• Maintain and update program procedures and documentation to support consistent and efficient operations
• Track program-related expenses and maintain accurate budget records
• Collaborate with the Business Office to prepare, submit, and reconcile payment batches and financial documentation

General – 5%

• Performs other duties as assigned

WVU Parkersburg is an Equal Opportunity Institution and does not discriminate on the basis of race, sex, pregnancy, age, disability, veteran status, religion, color, ancestry, or national origin in admission, employment, educational programs or activities. Further, faculty, staff, and applicants are protected from retaliation for making complaints or assisting in investigations of discrimination. WVU Parkersburg will take steps to assure that a lack of English language skills will not be a barrier to admission and participation in career and technical education programs. Auxiliary aids and services are available upon request to individuals with disabilities. WVU Parkersburg provides a collegial and respectful environment that values the contribution of all faculty, staff, and students.