Compliance Administrator (Part-Time, Hybrid)

Reports to: HR Manager
Status: Non-Exempt, Part-Time (est. 20–25 hrs/week)
Location: Hybrid (Work From Home + occasional in-office as needed)

Position Summary

The Compliance Administrator is responsible for maintaining Nexus Integrity Management's compliance status across third-party safety and supplier qualification platforms (e.g., NCMS, Avetta, ISNetworld, Veriforce, and similar client-required systems). This role ensures documentation, certifications, insurance records, and safety data remain current and accurate so NIM maintains uninterrupted eligibility to bid and perform work for clients requiring these credentials.

Key Responsibilities

Maintain and update company profiles across all required safety compliance platforms (NCMS, Avetta, and others as required by clients/contracts)
Track submission deadlines, renewal dates, and expiration cycles for certifications, insurance certificates, safety statistics, and training records
Gather and upload required documentation from internal departments (HR, Safety, Operations) — e.g., OSHA logs, EMR/experience modification rates, insurance certificates, drug testing policies, training records
Monitor and respond to compliance platform notifications, audit requests, and client-specific pre-qualification requirements
Coordinate with the Safety Manager and HR to ensure incident/injury data (TRIR, DART, EMR) is accurately reported and up to date
Serve as point of contact for compliance-related client inquiries and audits
Maintain an internal tracker/calendar of all platform accounts, renewal deadlines, and required action items
Flag compliance gaps or upcoming lapses proactively to leadership
Assist with new client onboarding requirements when a new safety platform or pre-qualification system is requested
Support general compliance-related administrative tasks as needed
Other duties as assigned

Qualifications

1–3+ years of experience in compliance, safety administration, HR administration, or a related field (construction, pipeline, energy, or industrial services experience a plus)
Familiarity with third-party contractor safety/compliance platforms (NCMS, Avetta, ISNetworld, Veriforce, etc.) strongly preferred
Strong attention to detail and organizational skills; comfortable managing multiple deadlines independently
Proficient with Microsoft Office/Google Workspace; ability to learn new software platforms quickly
Self-motivated and reliable in a remote/hybrid work environment
Strong written and verbal communication skills for coordinating across departments

Work Environment

Hybrid role — primarily work from home with periodic in-office presence as business needs require
Part-time schedule with flexibility, though some deadlines will require prompt turnaround
Occasional coordination with Safety and HR teams during standard business hours

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