About Gulf Winds

Gulf Winds Credit Union offers innovative financial tools that give our members freedom to live life with their finances under control. Since our founding in 1954, we have grown from a single branch in Pensacola, Florida, to a regional institution with over $1 billion in assets and 83,000+ members across Florida, Alabama, and Georgia. From daily banking needs to investment services, our members aren’t treated like an account number, but as part of the family.

Our Values

We are guided by our core values of Integrity, Care, Growth, and Innovation and are dedicated to our members, our community and each other.

Integrity

We own our decisions and actions by doing the right thing, learning from our mistakes, and taking responsibility.

Care

We help members meet their goals by listening to understand and offering the best solutions, placing kindness above all else.

Growth

We set ambitious goals, provide personal development opportunities, and encourage results.

Innovation

We challenge the status quo to enhance the member’s experience and solve tomorrow’s challenges today.

Working at Gulf Winds

Working at Gulf Winds is not just a job, it’s a career. We’re hiring collaborative, motivated people who want to love what they do. We are forward-thinking and family oriented. We recognize and reward excellent member service and have fun while working hard. When you join the team, you can expect:

Open and transparent communication with your leaders
Consistent coaching and opportunities to improve performance.
Collaborative and team-focused environments
Short and long-term professional development
Opportunity to participate in cross-functional projects.

With you on our team we can achieve our vision of becoming the leading and most trusted credit union on the Gulf Coast!

Role:

The Executive Administrative Assistant, Board Committees provides high level administrative and governance support with a primary focus on the planning, prioritization, and independent coordination of monthly and quarterly Board Committee meetings. Serving as the central point of governance decision making for committee operations, the role establishes and enforces committee calendars, materials standards, and distribution protocols, ensuring meetings are well organized, materials are accurate and timely, and governance processes are executed with precision, professionalism, and discretion.

Reporting directly to the Chief People & Culture Officer, the position acts as a key liaison among Board Committee members, committee chairs, executives, and internal stakeholders, exercising discretion to shape agendas, determine sequencing of materials, and identify/resolve issues or risks. While Board Committee governance is the primary responsibility, the role also provides ongoing administrative support to up to six Chief level executives, making informed prioritization decisions, controlling access, and independently resolving complex scheduling and communication conflicts in a fast-paced environment.

The role collaborates closely with the Executive Administrative Assistant to the CEO to align governance practices, recommend process improvements, and implement policy level updates that enhance confidentiality, efficiency, and compliance across executive and governance operations. Within approved parameters, the position selects tools/vendors, manages the board portal workflows, and recommends changes to procedures.

Essential Functions & Responsibilities:

Board Committee Governance Ownership - Serve as the primary administrative owner of Board Committee governance operations by planning, prioritizing, and executing monthly and quarterly committee meetings, exercising sound judgment to ensure effective governance, compliance, and leadership readiness.
Agenda, Materials, and Records Authority - Exercise independent judgment in partnering with committee chairs, executives, and stakeholders to develop and finalize agendas; determine completeness and readiness of materials; approve timing and sequencing of content; and maintain official committee records, minutes, and documentation in accordance with governance and retention requirements.
Meeting Lifecycle Management and Issue Resolution - Independently manage the full lifecycle of Board Committee meetingsu2014including scheduling, logistics, technology coordination, and materials distribution, making real time decisions to resolve conflicts, address risks, and adjust plans to ensure meeting effectiveness and continuity.
Executive Administrative Support and Prioritization - Provide high level administrative support to a portfolio of up to six Chief level executives, independently prioritizing competing demands, managing access and communications, and making informed decisions to protect executive time and organizational priorities.
Governance Liaison and Advisory Judgment - Act as the central liaison among Board Committee members, executives, and internal partners, exercising discretion to prioritize communications, interpret governance requirements, identify gaps or risks, and escalate issues or recommendations to appropriate leadership.
Process Improvement, Tool Selection, and Collaboration - Collaborate with the Executive Administrative Assistant to the CEO and executive leadership to evaluate and recommend improvements to governance and executive support processes, including the use of digital tools, workflows, and procedures, and support special projects requiring judgment, discretion, and minimal supervision.
Other Duties as Assigned

Performance Measurements:

Board Committee meetings are delivered on schedule with no material governance disruptions or preventable delays. Committee Chairs and executive stakeholders report high satisfaction with meeting readiness, structure, and flow. Governance processes consistently meet internal standards and external requirements, with no compliance issues attributable to administrative oversight. Demonstrates sound judgment by proactively identifying risks, conflicts, or gaps and resolving them with minimal escalation.
Agendas and materials are complete, accurate, and distributed within established timelines (e.g., pre read deadlines met at least 95% of the time). Meeting materials require minimal rework or last minute correction due to administrative error. Official minutes, action items, and governance records are accurate, timely, and approved without significant revision. Governance documentation is consistently maintained in compliance with records retention, confidentiality, and audit readiness standards.
Meeting logistics (virtual, hybrid, or in person) are executed seamlessly with minimal technical or logistical issues. Demonstrates effective real time decision making to resolve scheduling conflicts, technology failures, or stakeholder availability issues. Pre meeting and day of issues are anticipated and mitigated, reducing executive or Board intervention. Meetings start and end as scheduled, supporting efficient use of Board and executive time.
Communications between Board Committee members, executives, and internal stakeholders are clear, timely, and appropriately prioritized. Exercises discretion in determining what information requires escalation versus independent resolution. Identifies and surfaces governance related risks, gaps, or inconsistencies early, with practical recommendations. Maintains strong, trust-based relationships with Board Committee participants and senior leaders.
Executive calendars and commitments are managed to support strategic priorities and time protection, with minimal last minute conflicts. Competing executive demands are prioritized effectively, demonstrating independent judgment and sound decision making. Executive communications, materials, and logistics are handled with accuracy, confidentiality, and professionalism. Executives report confidence in the role’s ability to manage access, information flow, and sensitive matters independently.
Identifies and implements improvements that increase efficiency, accuracy, or consistency in governance or executive support processes. Effectively leverages governance tools (e.g., board portals, document workflows) to streamline preparation and distribution. Collaborates productively with the Executive Administrative Assistant to the CEO to ensure alignment and continuity across executive support functions. Successfully completes special projects with minimal supervision and measurable positive impact.
Judgment & Independence: Demonstrates trusted decision-making authority with minimal need for corrective oversight.

Professionalism & Discretion: Maintains the highest standards of confidentiality and executive presence.

Knowledge and Skills:

Experience 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or Board/Committee Coordinator, preferably in a corporate environment with significant board or governance support

Education (1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program.

Interpersonal Skills Work involves extensive personal contact with others and is of a personal or sensitive nature. Motivating, influencing, and/or training others is key at this level. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

This Job Description is not a complete statement of all duties and responsibilities comprising the position.

Gulf Winds is an Equal Opportunity Employer and Drug Free Workplace

Learn more about this Employer on their Career Site