Position Summary

The Estimating Assistant is responsible for supporting the Estimating team by managing administrative and document control tasks for upcoming and active construction projects. This role works closely with Estimators and Project Coordinators to ensure accurate information flow, organized estimating files, and proper project setup support.

Estimating Support & Coordination

Coordinate with Estimators and Project Coordinators to gather budgets and new project information sheets
Assist in maintaining accurate and up-to-date estimating data for upcoming projects
Support the transition of information from estimating into project setup

Document Control & File Management

Download and organize plans and project documents for upcoming projects into estimating files
Maintain well-structured and accessible estimating folders and records
Track and manage document updates, ensuring teams are working from the latest information

Project Administration Support

Assist with project buyouts, including drafting and managing subcontracts, service agreements, work orders, and purchase orders
Maintain accurate subcontractor, vendor, PO, and Change Order logs
Track subcontractor/vendor correspondence and communicate issues to the appropriate team members

Compliance & Coordination

Coordinate with Finance/Accounting to ensure compliance requirements are met (e.g., Bonds, COIs)
Work with internal departments to support smooth project setup and execution
Assist in identifying and communicating potential risks or missing information during pre-construction phases

Reporting & General Support

Support reporting efforts by maintaining organized and accurate records
Collaborate with team members to ensure deadlines and priorities are met
Perform additional duties as needed to support company goals

Qualifications

Strong organizational skills with high attention to detail
Effective verbal and written communication skills
Ability to manage multiple tasks in a fast-paced environment
Team-oriented with a proactive mindset
Goal-driven and deadline-focused
Proficient in document management and coordination across teams

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