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DEPARTMENT: Buying Office
REPORTS TO: Merchant Manager
FLSA STATUS: Non – Exempt
POSITION TYPE: Full-Time
POSITION SUMMARY:
Reordering/rebuying of merchandise/product as determined by Merchant to maintain adequate inventory levels for Distribution Center and retail locations including merchandise/product needed to support Ad circular promotions to prevent overstocking or out of stocks of product. Notify Merchant and/or Merchant Manager of any changes from vendors pertaining to ordering of merchandise such as: availability, cost, pack quantity, color, packaging, etc. Other duties as assigned. Direct supervisor Merchant Manager, indirect supervisor Buying Office Manager with exception of Seasonal Floating Replenisher/Rebuyer who reports directly to Office Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Collate purchase orders and purchase requisitions in order to procure materials, goods and supplies.
2. Send purchase orders to appropriate suppliers.
3. Review inventories and order as required.
4. Interact with the suppliers on a day to day basis.
5. Review deliveries against provided orders and report on vendor accuracy.
6. Obtain confirmations and verify order accuracy prior to shipments.
7. Tracking of orders and adherence to schedule ETA’s (estimated time of arrival).
8. Deal with non-supplied, under orders, over orders and damaged goods.
9. Ensure that any invoices are sent to accounts for payment.
10. Produce and maintain all required reports.
11. Assist procurement activities including RFP’s (Request For Proposals).
12. Facilitate and direct vendor maintenance.
13. Undertake all relevant filing as required.
14. Maintain any diaries that are required by department.
15. Attend meetings as necessary.
16. Provide support to Retail locations as required for sourcing resolution.
17. Maintain proficiency on all required operating systems
REQUIREMENTS & QUALIFICATIONS:
- Must be detail-oriented and highly organized
- Excellent verbal and written communicator who thrives on solving problems in a team environment
- Knowledgeable in Microsoft Office Programs
- Able to multi-task and have a sense of urgency to meet deadlines
- Ideal candidate will thrive in a fast-pasted environment and be able to manage multiple tasks at once
- Experience in Buying or Replenishment is preferred
PHYSICAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodation(s) may be made to enable individuals with a “legal” disability to perform the essential functions of this position. This position sits for up to 8 hours per day, requires constant use of hands and fingers, and requires occasional standing, walking, pushing/pulling, reaching, and lifting.
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