Office Administrator- Scale Clerk

ESSENTIAL JOB FUNCTIONS:

• Runs and monitors truck scale program.
• Answers phones in professional manner, direct calls, or assist caller.
• Determines maximum allowable weight for each truck.
• Collects fees by handling payment transactions at the scale.
• Files, creates and maintains spreadsheets containing customer data.
• General office maintenance: miscellaneous administrative duties as needed.
• Works closely with accounting and revenue staff to gather information from sales system and distribute accordingly.
• Maintains detailed records of incoming/outgoing loads that cross the scales and prepares reports as needed.
• Maintains work area and equipment in a safe and clean condition at all times.
• Greets customers in a professional and polite manner.
• Prepares scales for daily use; ability to maintain scales
• Run customer invoices weekly and mail.
• Maintain customer invoice history and ticket files.
• Acts as supporting back up for other admin positions.
• Knowledge of MRP and accounting software, preferred.
• This position will require cross training in other departments for administrative support

Schedule Expectation:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

REQUIRED SKILLS:

• Proficiency in Microsoft Word and Excel
• Reliability, enthusiasm, teamwork.
• Well-developed interpersonal skills: ability to get along with diverse personalities.
• Must be able to lift, push, or pull up to 40 lbs.; work is primarily in an office setting but may require sitting/standing for extended periods of time
• Ability to multitask
• Ability to communicate effectively verbally and in writing
• · Readiness for flexible working hours; reliability, enthusiasm, interested in teamwork

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.