Billing Coordinator

Description

• Compile, review, and finalize client invoices following firm procedures 
• Distribute invoices to clients and ensure timely delivery via email or portal 
• Track payments and conduct basic AR outreach and follow-up 
• Process credit card payments for consultations and filing fees 
• Reconcile payments in billing software and prepare weekly bank deposits 
• Maintain and update client data and templates 
• Respond to billing inquiries from attorneys and clients in English (required) and Spanish (preferred) 
• Support the billing team on administrative tasks and special projects 

Requirements

• Comprehensive fluency in Spanish strongly preferred.
• 0–2 years of relevant experience 
• Associate degree or college-level accounting coursework preferred 
• Basic understanding of billing software, QuickBooks, MS Office 
• Strong attention to detail and communication skills  
• Ability to work in a fast-based work environment.  
• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills). 
• Ability to handle a high volume of bills per month. 
• Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.