Senior Executive Assistant

Schedule: Hybrid in office 2 days a week preferred in New York or Philadelphia office

About the role 

As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role—it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. 

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment. The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Calendar & Meeting Management: 

• Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency. 

• Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality. 

• Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution. 

• Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance. 

Project & Presentation Support: 

• Assist with information gathering, data management, and presentations and for special projects, team meetings and communications. 

• Support planning for monthly division meetings, annual strategy sessions, and other corporate events.

T&E / Vendor / Budget Management: 

• Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines. 

• Prepare and process expense reports, recognition awards, and time-off tracking. 

• Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies. 

Backup Support: 

• Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. 

• Performs other duties as assigned 

Qualifications 

Education: 

• High School Degree required; College degree or higher education courses are a plus 

Experience: 

• 5+ years experience supporting VP-level or above executives  

• Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). 

• Strong technical and problem-solving skills. Naturally proactive in learning new technologies and staying on top of projects.

• Collaborative with ability to coordinate and manage stakeholders effectively.

• Passionate to grow and learn new skills

• Familiarity with project management best practices. 

• Experience in a large, matrixed environment, a huge plus.

Essential Competencies/skills: 

• Exceptional organizational, planning, and time management skills. 

• Ability to adapt processes and anticipate operational issues. 

• Strong judgment and problem-solving skills in a matrixed environment. 

• Experience managing multiple time zones and large volumes of information. 

• High attention to detail and ability to maintain confidentiality. 

• Professional demeanor with excellent verbal and written communication skills. 

• Ability to build strong relationships internally and externally. 

• Flexibility to tend to urgent matters outside of normal business hours. 

Travel: <10% travel expected

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

Compensation range listed is based on primary location of the position.  Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process. 

Additional Information:

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.