Accounts Payable Clerk

Stateside Brands is a rapidly growing spirits company dedicated to producing premium-quality beverages– Surfside Iced Teas and Lemonades, Stateside Sodas, Super Lyte Sports Drinks, and Stateside Vodka. With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence.

Job Summary

The Accounts Payable Clerk supports the Finance and Accounting team at Stateside Brands by ensuring vendor invoices, employee reimbursements, and company payments are processed accurately, efficiently, and on time. This role is responsible for maintaining vendor information, verifying supporting documentation, resolving invoice discrepancies, and helping maintain strong relationships with vendors and internal teams. The ideal candidate is detail-oriented and has strong communication skills.

This is a hybrid position working 4 days per week on-site at our headquarters in Philadelphia, PA.

Key Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoices against purchase orders, approvals, receipts, and other supporting documentation.
• Prepare and process vendor payments in accordance with company payment schedules and approval procedures.
• Assist with employee expense reimbursements and confirm required receipts and proof of payment are provided.
• Reconcile vendor statements and research outstanding or disputed invoices.
• Communicate with vendors and internal departments to resolve billing, payment, and documentation issues.
• Maintain accurate vendor records, payment information, and accounts payable files.
• Assist with credit card and expense reconciliations.
• Support month-end close by reviewing outstanding payables, preparing reconciliations, and providing requested documentation.
• Help maintain accurate AP aging reports and identify invoices requiring follow-up.
• Assist with new vendor setup and collection of required tax and payment documentation.
• Maintain appropriate internal controls and ensure payments have proper authorization before processing.
• Support the Finance team with audits, reporting, filing, and other accounting projects as needed.

Required Qualifications

• 2+ years of accounts payable, bookkeeping, or general accounting experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with invoices, reconciliations, spreadsheets, and accounting systems.
• Proficiency in Microsoft Excel or Google Sheets.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• Experience in the beverage, consumer products, distribution, or manufacturing industry is a plus.

Compensation

• Estimated Base Salary Range: $45,000-$55,000 USD.
• Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications.
• The salary range refers to base salary only and is not inclusive of the total compensation package.

Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.