Events Operational Intake Specialist

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Events Operational Intake Specialist will be responsible for managing the intake, logistics and ROI reporting on events for a global law firm. An ideal candidate is detail-oriented, has event planning experience, and is comfortable creating and generating reports/dashboards to understand spend/budget/timelines through various sources of aggregate data. This is a hybrid position where selected candidate will work at the office location 3 days per week.

Responsibilities

• Manage all aspects of the event intake process and mailbox

• Utilize the Microsoft suite and other tools that can be used to generate dashboards and reports

• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event

• Liaise with senior executives and industry leaders throughout the planning process

• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and décor

• Build and maintain a comprehensive database of industry contacts, vendors, and venues

• Provide logistics support for management for all in-person and virtual events

Requirements

• 2-5 years’ experience in a similar role, preferably in a law firm or corporate environment

• Technically adept

• Excellent written and verbal communication skills

• Strong interpersonal skills

• Maintain confidential information

• Ability to excel under pressure and provide quality work product

• Clearly and effectively communicate with varying levels of people within the organization

• Work productively and cooperatively with other employees

• Highly favor candidates with law firm or B2B work environment experience

• Intake and triage experience

• Experience using MS Office & SharePoint to work on event intake forms

• Creating and managing events reporting data & analytics

The Compensation range for this role is up to 33.65 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

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All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. 

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. 

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. 

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.